Research Information Coordinator, Band 3

Job overview

The post of Research Information Coordinator is to provide data support to a Research Delivery Team based within Cheltenham General Hospital and Gloucestershire Royal Hospital. This will include a range of data and administrative tasks including coordination of patient pathways, collecting and transcribing clinical studies data and liaising with clinical trials units. This role will be key in achieving and providing quality research information.

The Research Delivery Team is part of the Gloucestershire Hospitals NHS Foundation Trust Research, Innovation and Genomics Team which provides support to researchers across the Trust to help them design and set-up studies, navigate various approvals processes and deliver high quality research to local and national performance targets.

This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.

Additional working pattern details: Cross site working - Cheltenham General Hospital and Gloucestershire Royal Hospital

Additional contract details: minimum 22.5 hours per week

The proposed interview date is: 2nd June

Main duties of the job

- Accurately collect, input, and maintain clinical trial data across systems and records

- Support patient recruitment and coordinate appointments in line with study protocols

- Liaise with research teams and external partners to ensure timely data reporting and query resolution

- Maintain study documentation and databases (e.g. EDGE) to a high standard

- Act as a point of contact for patients and staff, providing clear and confidential communication

- Ensure all research activity complies with protocols and Good Clinical Practice

- Support general administration of research studies, including setup, monitoring, and close-out

Detailed job description and main responsibilities

Key Responsibilities

- Coordinate the collection and input of clerical and other data necessary for clinical trial purposes, checking data is accurately completed/ recorded and ensure completion by other Trust staff, as required.

- Liaise with clinical trials units, ensure data is reported to trials units in a timely manner. Assist Research Nurses/Coordinators to answer data queries and ensure they are reported within set deadlines.

- Ensure trial records are accurately maintained, including, but not limited to: records in nursing/ medical electronic and paper notes, case report forms, trial site files.

- Responsible in collaboration with the designated Research Nurse/ Coordinator for setting up and maintaining spreadsheets/databases on patient recruitment into clinical studies. Report on data collection/ patient recruitment as required.

- Responsible in collaboration with the designated Research Nurse/ Coordinator for organising investigations, assessments and clinic appointments for patients in accordance with trial protocols.

- Be part of the staff rota for administering and facilitating research clinics. Be a direct contact for patients during these clinics, act as a receptionist and deal sensitively and confidentially with any patient enquiries.

- Maintain clinical studies information on EDGE (Clinical Trials IT system)

- Assist with invoicing of patient expenses.

- Ensure timely delivery of samples to laboratories within GHNHSFT. These may be collected in specific research clinics or from routine outpatient clinics or surgical theatres.

- Ensure trial protocols are followed and that trials are conducted in accordance to research legislation including Good Clinical Practice.

- Understand and follow GHNHSFT Research SOPs.

- Report any protocol violations or issues of concern relating to patients and/or staff.

- Lead on data collection for an agreed number of specific clinical trials.

- Assist with close-out of studies and preparation for archiving of studies

- Identify efficient methods for data collection across the sites where patients will receive their care.

- Assist in achieving NIHR High Levels Objectives and GHNHSFT KPIs for research delivery.

Communications and Working Relationships

The post-holder will be expected to communicate with a variety of individuals across the Trust including consultants, supporting departments, and other healthcare professionals. Liaise with patients, commercial and non-commercial Clinical Trials Units and Clinical Study teams.

General Working Conditions

- Occasional lifting of boxes of A4 paper, A4 files and similar (up to 5kg) and transporting these to other sites

- The post involves a combination of sitting (90% of time) and standing plus walking (10% of time)

- There is a need to use a computer (80% of the time)

- Travel to other sites for meetings, training and assisting with research clinics.

- Requirements to concentrate on clinical studies data for long periods of time