Research Engagement & Impact Administrator

Job overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for the detailed job description of the role.

Main duties of the job

We're looking for an administrator to support us in making research clear, open and fair to all.  Your energy and efficiency will enable our activities with the public, patients and stakeholders. Working with the head of department and senior managers, you'll ensure the smooth running of the Southampton Centre for Research Engagement and Impact (SCREI).

The SCREI aims to engage our research with those intended to benefit from, use or enable its outcomes, at every stage. We see that driving the most benefit for the most people, faster. SCREI’s mission is to focus people on what any research aims to advance: for whom, with whom. By doing that, we put engaging, collaborating and sharing at the heart of it.  The Centre's teams are here to drive clarity, openness and fairness. You will support them in a wide variety of work with the public, patients and our stakeholders. SCREI brings together the R&D functions:

• Communications and Engagement (C&E) •    Patient and Public Involvement (PPI) •    Equality, Diversity and Inclusion (EDI)

Detailed job description and main responsibilities

WHAT YOU’LL DO

As an administrator, you will work closely with the SCREI core team. You’ll support delivery of objectives across the team by:

WHAT WE’RE LOOKING FOR

• Acting as the first point of contact for enquiries, delivering a professional and responsive service to colleagues, stakeholders and members of the public.  •    Coordinating meetings and events, including diary management, agenda preparation, minute taking, venue and catering bookings, and action tracking.  •    Maintaining accurate records, databases, contact lists and departmental filing systems, ensuring information is up to date and quality assured.  •    Supporting staff induction processes, HealthRoster administration and day-to-day office operations.  •    Assisting with the production and distribution of communications, briefings and engagement materials.  •    Managing accommodation, equipment and resource requirements for the team.  •    Processing procurement requests and maintaining associated records.  •    Supporting the reimbursement of expenses for patients, carers and public contributors in line with organisational policies.  •    Contributing as an active member of the team, continuously improving administrative processes and undertaking training and development as required.

The following skills and experience are required for this post:

• Excellent communication and interpersonal skills •    Administration of databases •    Computer skills and working knowledge of Microsoft Office packages •    General administrative experience with secretarial skills •    The ability to work alone or as part of a team

For more information, please visit: UHS Health Research