Recruitment Coordinator

Job overview

University Hospital Southampton NHS Foundation Trust (UHS) is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

Main duties of the job

Ready to make a real impact?

University Hospital Southampton NHS Foundation Trust (UHS) is looking for a dedicated Recruitment Coordinator to join our permanent in-house Talent Acquisition Team.

Join our dynamic team and play a vital role in the daily operations of a large organisation, serving thousands across the South of England. You'll have the opportunity to attract, source, and select top talent for essential positions across our Southampton sites. With a range of vacancies to fill each year—from Nurses and Health Care Assistants to Accountants and IT Specialists—your efforts will directly impact the quality of care we provide.

As a vital part of our diverse and driven team, you’ll be at the forefront of the recruitment process, handling everything from creating job ads and sorting applications to making final offers to successful candidates. This is an exciting time to join us as we continue to grow and evolve.

Our service operates Monday to Friday from 8am to 6pm.  Although we are based at Southampton General Hospital, you'll enjoy a flexible blend of office and home working, with team members rotating between 8am-4pm and 10am-6pm shifts each month.

Detailed job description and main responsibilities

We’re looking for someone who is highly organised, detail-oriented, and an excellent communicator. If you thrive in a fun, supportive environment and are passionate about delivering outstanding service, this could be the perfect opportunity for you. Come help us ensure our hiring managers can focus on what matters most—providing exceptional care to our patients.

Your Responsibilities

What You’ll Do:

As a Recruitment Coordinator, you’ll be the key contact for both our recruiting managers and candidates, ensuring a seamless and high-quality recruitment experience. Your role will involve managing the recruitment process from start to finish, including advertising vacancies, coordinating interviews, and making offers of employment to successful candidates. Here’s a glimpse of what your typical week will look like:

• Advertising and Long Listing: Handle job advertisements, sort applications, and set up interviews for the roles you oversee.
• Offers:  Welcome successful candidates by conducting their offer call and providing their offer letter. You’ll receive training to assess their previous experience and determine an appropriate starting salary.
• Exceptional Service: Provide top-notch customer service to candidates and hiring managers, addressing any issues or queries promptly.
• Support and Assistance: Assist with various projects, recruitment campaigns, and social media content as needed, contributing to the overall success of our recruitment efforts.
• Digital Skills: Strong IT skills are essential. Experience using modern digital and AI-assisted tools to support administration, data handling, communication, and process improvement would be beneficial.

What We’re Looking For:

To excel in this role, you should be customer-focused with a keen eye for detail, ensuring accuracy and timeliness in all tasks. You should have a solid understanding of recruitment processes and ideally, experience in a similar environment.

• Relevant Experience: Knowledge or experience in a recruitment or Human Resources setting is essential.
• Relationship Building: Ability to build and maintain positive working relationships with hiring managers and candidates.
• Attention to Detail: Precision in managing tasks and processes.
• IT Skills: Proficiency in MS Office, particularly Excel, is crucial for this role. You will use these skills frequently to perform various tasks and manage data effectively

What We’re Offering:

In recognition of your expertise and commitment, we offer:

• Flexible working options: Enjoy a blend of office and home-based working, tailored to suit your needs. Specific arrangements can be discussed during the interview process.
• A collaborative team culture: We welcome new ideas, celebrate continuous improvement, and believe in the power of teamwork.
• Quality-driven recruitment: Build lasting connections with candidates and internal stakeholders, moving beyond the quick-placement approach of external agencies. Have a voice in shaping recruitment policies and strategies, influencing broader HR initiatives and practice.
• Tailored career development and growth:  Benefit from personalised opportunities to advance your career within a leading healthcare organisation. Take advantage of extensive internal career development programs and mentorship opportunities, paving the way for your professional growth within our Trust.  This role can also expand your expertise beyond recruitment with exposure to wider HR functions such as onboarding, workforce planning, and employee retention.
• On-site perks: Access convenient on-site amenities like Costa Coffee, M&S Food Hall, a staff-only rooftop terrace, gym and Wellbeing Hub, childcare facilities, and a great Park & Ride scheme.
• Exclusive benefits: UHS employees enjoy a range of NHS discounts, a minimum of 35 days paid holiday (pro rata), and a generous pension scheme.

If you’re ready to contribute to a dynamic team and make a meaningful impact, apply now!

To apply, please submit your TRAC application and attach your CV after reviewing the person specification and job description linked to this vacancy. Please ensure your CV highlights any experience that meet the essential and desirable criteria outlined. CVs sent by email will not be accepted.

We reserve the right to close the applications depending on numbers of applications.

We kindly ask that candidates who have applied for this role within the last three months do not reapply at this time