Receptionist and Support Administrator - Ophthalmology Outpatient

Job overview

Receptionist & Support Administrator - Ophthalmology Outpatient team.

This is a part time opportunity over 3 days - proposed days are:

Mon 08:30-16:00 =7 hours

Tues 08:30- 16:30 = 7.5 hours

Thursday 08:30-16:00 = 7 hours

An exciting opportunity has arisen for a friendly, motivated and well‑organised individual to join our Ophthalmology team in a busy and patient‑focused administrative role.

As the Ophthalmology Outpatient Receptionist & Support Administrator, you will be the first point of contact for patients attending clinics, providing a welcoming and professional reception service. Alongside reception duties, you will undertake a range of administrative tasks to support the smooth day‑to‑day running of the department.

This role is ideal for someone who enjoys working in a fast‑paced environment, takes pride in delivering excellent customer service, and works well as part of a team. You will play a key role in supporting both patients and clinical staff, helping to ensure a positive and efficient outpatient experience.

If you are organised, adaptable and keen to make a meaningful contribution within a supportive specialty team, we would love to hear from you.

Main duties of the job

Greet patients and relatives at reception in a friendly and courteous manner

Answer all telephone enquiries with an understanding of patient confidentiality, taking and relaying messages competently and acting as appropriate

To maintain patient details/appointments efficiently on the patient administration system (Millennium)

To process GP and consultant referrals to the Eye Clinic, ensuring that all referral information is accurately logged

To book new & follow up appointments for the Eye Clinic

To cancel and re-book patients as needed

To support the Eye Clinic administration team with booking follow up appointments and checking out appointments as required

To monitor and action the department’s generic email inbox and referral inbox

To assist the anti-VEGF service as and when needed

To liaise with nurses, doctors, GP’s and other members of the department to provide a quality service for the patients

To ensure that patient confidentiality is always observed and adhered to, whether in person or by telephone

To carry out other clerical duties as required; this will include scanning and attaching documents to patient’s electronic records, updating spreadsheets, RTT / Outcome form data entry

To be flexible to the needs of the department to ensure cover and smooth-running of the department as a whole

Detailed job description and main responsibilities

Duties will mainly include covering the Ophthalmology reception desk and other administrative duties to support the department. This includes meeting and greeting patients, entering and updating patient information, including completing RTT outcome forms, and booking appointments on the hospital patient administration system (Cerner Millennium). At times, you may also be asked to prepare clinic notes, make and receive telephone calls, and monitor / upload emergency referrals in a timely manner.

This is a fast‑paced role requiring excellent computer skills, strong attention to detail, and the ability to multi‑task while managing ever‑changing priorities. A high level of flexibility is essential, as the post holder will be expected to adapt to the changing needs of the department at any time and support service delivery as required. A positive, flexible approach to workload and teamwork is key. Full training will be provided.