Radiology Receptionist/ PACS Support

Job overview

To provide an efficient and patient focused reception service within the Radiology Department maintaining a high standard of customer care. To provide an efficient, timely digital imaging records service to support a high standard of clinical care to patients and to carry out clerical duties in accordance with Trust policies and procedures.

The Team provides radiological services to Health community, providing inpatient, outpatient and GP services to a broad spectrum of client/patient groups. The post involves providing Clerical, administrative, reception and PACS support to a variety of radiological and Lithotripsy services.

Interview date to be confirmed

Main duties of the job

The successful candidates will be expected to provide a patient focussed service in various Reception areas within Radiology at both Whiston and St. Helens sites and facilitate the transmission of images to other hospitals when required to assist with patient care.

Detailed job description and main responsibilities

KEY DUTIES

• Undertake general reception duties including greeting patients, verification of patient details and updating patient demographics on Trust Information Systems.
• Enter patient and examination details on Patient Administration System (PAS) and Radiology Information System (RIS) following departmental procedures.
• Ensure accurate data quality is maintained during data entry.
• Make appointments as required.
• Liaise with portering staff to facilitate the transfer of patients to and from the wards and departments.
• Maintain and update with regular training knowledge of RIS and PAS.
• Filing and good housekeeping of paper and electronic documentation.
• Respond to enquiries in a positive and helpful manner and deal both by telephone and face to face.
• Communicate with patients and their relatives in a patient, courteous and sympathetic manner.
• Arrange ambulance or transport for patients if required.
• Give general advice to patients or redirect to an appropriate department.
• Deal with complaints on a first line basis or refer to the relevant department/member of staff. (N.b. May occasionally experience stressful or distressing situations.)
• Liaise with PACS teams from other Trusts to assist in image transfer
• Provide radiology images for multi-disciplinary team meetings in relevant folders on Picture Archiving Communication System (PACS)
• Facilitate image transfer to other Trusts either by CD/Dicom push or any other method of image transport
• Prioritise image workload depending on clinical urgency.
• Undertake data entry on the Radiology Information System (RIS) and Patient Administration System (PAS) for imported images.
• Access national tracing systems to check patient demographics
• Respond to enquiries relating to image transfer and general PACS issues.
• Maintain and update with regular training a range of knowledge of the RIS and PACS.
• Provide support to PACS/RIS team.
• Liaise with clinical staff to ensure the smooth running of the department.
• To work in a flexible manner in accordance with the Trust Policy.
• Any other duties required by Line Manager

ADMINISTRATIVE RESPONSIBILITIES

• Merge duplicate records on RIS, Image viewing system and PAS.
• Identify duplicates/errors on the system and deal with them appropriately
• Produce encrypted CDs for image transfer and for legal cases

TEACHING & TRAINING RESPONSBILITIES

• Ensure attendance at Trust Mandatory Training sessions
• Maintain knowledge and skills of department/Trust systems, policies and procedures
• To observe the provisions of and adhere to all Trust policies and procedures.