Project Co-ordinator

Job overview

The Pharmacy Project Co-ordinator role is responsible for supporting and co-ordinating a range of projects to ensure the successful implementation of new systems, processes, and ways of working across the service.

The post holder will work across the pharmacy portfolio to plan, monitor, and deliver project activities within agreed timescales, while managing risks, maintaining documentation, and supporting stakeholder engagement.

The Project Co-ordinator will also provide administrative support to the Pharmacy Office Manager and project teams.

Main duties of the job

Coordinate project tasks and activities across the pharmacy portfolio.

Support departments with planning and implementing new systems and processes.

Maintain project plans, reports, and documentation using Microsoft applications.

Monitor project progress, identify risks and issues, and escalate concerns as required.

Engage with stakeholders and staff at all levels to support change management and project delivery.

Schedule and support project meetings, workstreams, and communications.

Provide wider administrative support to the Pharmacy Office Manager and project teams.

Supporting service redesign and workflow improvements.

Assisting with business continuity planning.

Data collection, analysis, and project reporting.

Supporting audits, service improvement, and quality initiatives.

Providing advice, guidance, and training where appropriate.

Developing and maintaining project management processes and documentation.

Detailed job description and main responsibilities

The Project Co-ordinator is responsible for supporting the delivery of Pharmacy projects by coordinating activities, maintaining project documentation, monitoring progress and supporting the implementation of new systems and processes.

The role works closely with the pharmacy portfolio, service leads and stakeholders to ensure projects are delivered on time, within budget and to the required quality standards. Co-ordinate and support Pharmacy transformation and improvement projects. Develop and maintain project plans, reports and documentation. Monitor project progress, risks and issues, escalating concerns where required. Support stakeholder engagement, communications and change management activities. Assist with project meetings, implementation planning and deployment activities. Collect, analyse and report project data to support decision-making and governance requirements. Support service improvement initiatives, audits and business continuity planning. Provide wider administrative support across the Pharmacy Directorate as required.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.