PIMHS Medical Secretary

Job details

• Job reference: 250107
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 01/07/2026
• Job Type: Administrative Services
• Location: Elmwood
• Employment type: Permanent
• Hours Per Week: 36
• Job posted date: 17/06/2026
• Employer (NHS Board): NHS Grampian
• Department: Parent and Infant Mental Health Service

We are looking for an enthusiastic and personable individual to join the Parent and Infant Mental Health Service (PIMHS) as a Medical Secretary. This post will be based at Fern, Elmwood, Aberdeen.

The post holder will be responsible for providing administrative and secretarial support to clinicians within the service, ensuring the smooth and efficient running of the service.

The day-to-day responsibilities will include audio typing, referral processing and booking appointments using the patient management system. The successful candidate will also manage emails, telephone enquiries and a range of general admin tasks and responsibilities. In addition, there will be a requirement to log into the phone system daily and supporting reception when required.

We are seeking a motivated and reliable individual who has excellent communication, organisational, and IT skills. The successful candidate will work autonomously but should also be a confident team player who is able to work with minimal supervision and possess the ability to prioritise their daily workload to meet service demands. There will be a requirement to provide administration support to the Child and Adolescent Mental Health Service (CAMHS), particularly during busy periods of leave, offering variety within the role and the opportunity to broaden experience.

Applicants should have strong organisational and computer skills and be confident using IT systems. Experience of NHS systems is highly desirable, as you will be working daily with systems such as TrakCare and Dragon.

This post is full-time permanent, worked Monday to Friday, 8:30am-4:30pm to provide cover during the PIMHS core hours.

Informal enquiries welcome. For more information please contact Erin McGregor, Assistant Support Manager, email – erin.mcgregor2@nhs.scot

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We are looking for an enthusiastic and personable individual to join the Parent and Infant Mental Health Service (PIMHS) as a Medical Secretary. This post will be based at Fern, Elmwood, Aberdeen.

The post holder will be responsible for providing administrative and secretarial support to clinicians within the service, ensuring the smooth and efficient running of the service.

The day-to-day responsibilities will include audio typing, referral processing and booking appointments using the patient management system. The successful candidate will also manage emails, telephone enquiries and a range of general admin tasks and responsibilities. In addition, there will be a requirement to log into the phone system daily and supporting reception when required.

We are seeking a motivated and reliable individual who has excellent communication, organisational, and IT skills. The successful candidate will work autonomously but should also be a confident team player who is able to work with minimal supervision and possess the ability to prioritise their daily workload to meet service demands. There will be a requirement to provide administration support to the Child and Adolescent Mental Health Service (CAMHS), particularly during busy periods of leave, offering variety within the role and the opportunity to broaden experience.

Applicants should have strong organisational and computer skills and be confident using IT systems. Experience of NHS systems is highly desirable, as you will be working daily with systems such as TrakCare and Dragon.

This post is full-time permanent, worked Monday to Friday, 8:30am-4:30pm to provide cover during the PIMHS core hours.

Informal enquiries welcome. For more information please contact Erin McGregor, Assistant Support Manager, email – erin.mcgregor2@nhs.scot

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

ADDITIONAL INFORMATION FOR CANDIDATES

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

You should apply for this post by completing the application process on Jobtrain.DO NOT upload a CV as this will not be used for short listing purposes.Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

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**Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.