Job overview
The post holder will be part of the Pilgrim Hospital Supply Chain & Stores Team who will be responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt, storage, and onward distribution of stock.
Main duties of the job
To be responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt, storage, and onward distribution of stock.
To undertake, or ensure, all goods received on site are verified on receipt, damage/discrepancies are reported correctly and in a timely manner and that such goods are held/distributed in a safe, secure and appropriate manner.
To distribute goods as requested to theatres, wards and departments in a timely manner ensuring a continuous supply supporting clinical requirements.
To maintain all office filing systems, both IT and paper based as required
To be responsible for the processing of replenishment requisitions, data captured using handheld scanners or manually input onto current IT System (EDC/EDC Gold) and IMS.
Ensuring the production of timely and accurate paperwork as required, to include the development and maintenance of data capture systems and all office filing systems and bespoke catalogues
To deliver and unpack goods at theatre/ward/department level, verifying receipt of all goods and replenishing stock
Undertaking both formal and informal ward reviews to ensure stock levels are appropriate and are agreed with budget holder.
To rotate across wards, departments, theatres as required from time to time to ensure robustness of resources across the Trust providing this valuable service
To promote a work environment of change and continuous improvement across the supply chain.
Detailed job description and main responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Don’t miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!!!
Person specification
Special Requirements
Essential
- Will be required to undertake moderate physical effort involving the movement of heavy cages and boxes
Desirable
- Ability to complete tasks according to objectives and on time
- Flexible approach
Previous Experience (Nature & Level)
Essential
- Experience in a comparable purchasing/logistics/retail environment
- Experience at operating as part of a team
- Experience at operating autonomously
- Experience of using Information Technology
Desirable
- Experience in a large and complex logistics organisation
- Experience at providing a high level of customer service
Qualifications (Academic, Professional & Vocational)
Essential
- GCSE/O Level Grade C or above in English & Maths; or equivalent
- Computer literacy to RSA Level 2 or above or equivalent
Desirable
- Able to demonstrate an understanding of moving and handling techniques
Evidence of Particular: - Knowledge - Skills - Aptitudes
Essential
- Good written and verbal communication skills.
- Use of Information technology. Computer skills to include word processing, spreadsheets and databases.
- Interpersonal skills and the ability to work both as part of a team and autonomously
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework: Patient Centred Safety Compassion Respect and Excellence
Desirable
- Customer service skills
- Analytical skills
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Applying for this NHS job
This advert is for Pilgrim Procurement & Supply Chain Assistant Band 3 with United Lincolnshire Hospitals NHS Trust in Lincoln, Midlands, England. It is listed as a Band 3 Manager and corporate role. The advertised salary is £25,760 - £27,476 per annum, pro rata. The contract type is Permanent. The application deadline is 28 Jul 2026.
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