Job overview
Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area. Our aim is to ensure our patients receive the highest quality care.
We are recruiting to the role of Pharmacy Purchasing Assistant following the retirement of the previous post holder.
The post holder will contribute to the smooth and efficient running of pharmacy purchasing and invoicing processes, maintaining high standards of accuracy, governance and communication while supporting the wider Pharmacy team. You will be collaborating with our pharmacy Procurement Team, the Trust Finance Team, and pharmaceutical suppliers to ensure the smooth processing of invoices.
Main duties of the job
The post holder will work as part of the Pharmacy Business Support Team and will:
- Be responsible for the accurate and timely processing of invoices and credit notes for medicines and pharmaceutical supplies purchased by the Pharmacy Department, in accordance with agreed payment terms and the Trust’s Standing Financial Instructions (SFIs).
- Investigate, resolve and document invoice discrepancies, including price variances, quantity mismatches, missing deliveries, duplicate invoices and outstanding credits.
- Liaise with suppliers, the Pharmacy Procurement & Distribution team, and the Trust Finance Department to ensure prompt resolution of invoice queries and to avoid delays in payment.
- Maintain accurate financial and audit records in line with Trust policies and procedures.
- Contribute to the ongoing development of pharmacy administrative processes to support safe and efficient pharmaceutical services.
- Adhere to all relevant legislation, Trust policies, and departmental Standard Operating Procedures (SOPs), including GMP (Orange Guide), COSHH, and Health & Safety requirements.
Detailed job description and main responsibilities
For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.
If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.
If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [email protected] quoting the vacancy reference numbers
Person specification
EXPERIENCE
Essential
- Good level of experience of IT software such as Microsoft Office applications
- Demonstrable experience of working in a busy office and pressurised environment
- Update administration systems and implement changes as per departmental requirements
- Experience of working with confidentially sensitive information
Desirable
- Experience with invoice or accounting software’s
SPECIAL CIRCUMSTANCES
Desirable
- Ability to travel to other sites if necessary
SKILLS, ABILITIES & KNOWLEDGE
Essential
- Ability to work in a calm fashion in a busy department with multiple interruptions
- Able to prioritise and manage own workload
- Accuracy/attention to detail
- To have a positive attitude and the ability to recognise and embrace new ideas
- Ability to work and communicate well within a team and to work alone
- Ability to recognise limits of own competencies and to refer and seek advice from colleagues
- Ability to communicate in a courteous, clear and concise manner, both verbal and written to patients, members of the public, colleagues and other healthcare professionals
- To keep accurate and legible records
Desirable
- Thorough understanding of confidentiality and security of information.
EDUCATION, QUALIFICATIONS & TRAINING
Essential
- Educated to GCSE standard in Maths and English
- RSA to level II or NVQ2 or other bookkeeping / administrative qualifications
Desirable
- Intermediate software training and IT skills e.g. Word, Excel, PowerPoint., Access
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Applying for this NHS job
This advert is for Pharmacy Purchasing Assistant with Buckinghamshire Healthcare NHS Trust in Aylesbury, South East, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum - pro rata for part time. The contract type is Permanent. The application deadline is 29 Jul 2026.
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