Pharmacy Finance and Procurement Officer

Job summary

An exciting opportunity has arisen for a suitably qualified, enthusiastic, motivated individual and team player to join our Pharmacy Procurement team.

You will procure medicines and associated products effectively, safely and in a timely manner for the pharmacy departments at Redditch (AH) and Worcester (WRH) Hospitals and ensure invoices are cleared accurately for payment on behalf of our Trust. You will monitor and maintain stocks and resolve any issues that arise on a daily basis.

You will be committed to providing a high quality service, have a professional attitude and work effectively in a team. You will encourage all team members recognising and helping those who are struggling.

You will be willing and prepared to be trained, learn and attend training courses appropriate for the post.

You will be expected to manage your own time and prioritise your workload with minimal supervision whilst working to tight and often changing timescales.

You will have experience of working with medicines in a hospital Pharmacy or alternative setting, whilst having previous experience of the invoicing and credit process is desirable.

We are passionate about the service we provide and want you to be part of something special.

We can offer you a supportive environment within a small friendly team and full training will be provided. In addition, we are committed to achieving a balance between high quality service delivery, professional development and work life balance.

Main duties of the job

Working accurately and effectively within the busy friendly Procurement Team the main duties include

Ensuring the correct quantity of all medicines and associated products are ordered and stocked at the AH and WRH sites. This is done predominantly using the pharmacy computer system and must be in line with the Trusts Standing Financial Instructions (SFIs) and NHS contracts and framework agreements in a way that minimizes transport and other delivery costs.

Resolving any product availability issues for routine, non-routine and urgent products ensuring alternatives are available depending on patient need. This includes arranging emergency deliveries from other hospitals or suppliers.

Ensuring goods received notes and invoices are processed correctly within the necessary timescales and reconciled with orders placed. Invoices must be correctly cleared for payment and payment correctly authorised in accordance with the Trusts SFIs, internal office policy, and financial timescales in order to ensure regulatory compliance with the Government prompt payment policy.

Investigating and problem solving any issues raised by suppliers or staff about payments due and received.

Investigating all pricing that appears to be incorrect and arranging credit to the Trust where appropriate.

Processing returns to suppliers when necessary e.g. for damaged goods, drug recalls etc. ensuring replacements/credits are received.

Monitoring and actioning outstanding orders and invoices.

Supporting contract changes.

Job responsibilities

We are a small friendly team working on the Redditch site. We are passionate about the service we provide and want you to be part of something special!

Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.

We are a large acute and specialised trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is nearly 6,800 strong, and our caring staff are recognised as providing good and outstanding patient-centred care.

We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Our objectives are simple:

• Best services for local people
• Best experience of care and best outcomes for our patients
• Best use of resources
• Best people

Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.

We are proud to have achieved Timewise accreditation - this means we are committed to flexible working within our organisation.