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Job overview
An excellent opportunity has arisen for someone to join our pharmacy administration team, based in Gosforth, Newcastle. We are seeking an experienced, motivated, efficient administration officer who has previous experience of working in an administrative role, with excellent typing and IT skills.
The pharmacy service is delivered across four sites in Morpeth, Newcastle, Sunderland and North Cumbria providing essential support across the Trust.
The post holder will work as part of the pharmacy administration team to support the administration requirements of the Pharmacy service and department.
This is a varied role requiring good organisational, communication and problem-solving skills. In addition, you will be required to work flexibly, prioritise demands and respond to a constantly changing workload.
The post holder must meet all of the essential criteria for this post.
Please note as this role is Trustwide, the successful candidate travel to the various departments across the Trust maybe required.
Main duties of the job
Duties of the role will vary, some of the main duties will include:
- Monitoring and managing pharmacy controlled stationery including issuing, receipting, investigating discrepancies and reporting as required
- Ordering stock and non-stock items, managing stock levels and identifying the most cost-effective items to meet the needs of the pharmacy department
- Facilitating departmental meetings, including arranging invitations, agenda setting, action plan management and minute taking
- Supporting Pharmacy team with all aspects of administration
- Supporting with Trust wide and departmental audits
Detailed job description and main responsibilities
Please find attached job description for full details.
Advertising date : 9th July 2026
Closing date : 23rd July 2026
Planned interview date: Friday 31st July
We welcome your application.
Person specification
Skills and Competencies
Essential
- Excellent communication and interpersonal skills, both written and verbal
- Able to prioritise and plan own workload
- Good organisational and planning skills
Desirable
- Audio-typing skills
- Short hand or note taking skills
Know;edge and Experience
Essential
- Working knowledge of Microsoft applications including e-mail communication
- Previous secretarial/ clerical experience
Desirable
- Knowledge of NHS Trust Policies and Procedures
- Experience using stock ordering systems and petty cash
- Experience in managing and maintaining office systems
- Experience of pharmacy operating systems
ducation and Qualification
Essential
- General education to GCSE or equivalent, NVQ level 2 in Business Administration
- Word processing skills, RSA level III qualification or equivalent
Desirable
- NVQ Level 3 Business Administration or equivalent
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Applying for this NHS job
This advert is for Pharmacy Administration Officer with Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust in Newcastle Upon Tyne, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 pro rata per annum. The contract type is Permanent. The application deadline is 23 Jul 2026.
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