Job overview
To ensure the delivery of a comprehensive high quality secretarial and administrative service to different levels of senior management with Operational Service. To deal with enquiries and referrals to the department promptly and in accordance with Trust policy and procedure.
Main duties of the job
Provide a comprehensive secretarial service orally, in writing and electronically, including audio typing/word processing of agendas, letters, notes, minutes, reports and other routine correspondence.
Produce/adapt/design documents, charts, tables etc., by use of Microsoft IT packages, eg Word, Excel, Access, etc, for services and disseminate information via email.
Effectively manage multiple electronic diaries as required, using Microsoft Outlook.
Provide full support to a range of professional meetings including note taking and room booking. Coordinating diaries to arrange meetings and events for internal staff and external agencies.
Support the Trust's various disciplinary, investigation and complaint processes.
Prioritise and undertake general administrative tasks
Receive and make telephone calls, taking messages and dealing with enquiries appropriately and ensuring accurate and timely communication of messages.
Maintain a professional and confidential approach to work at all times.
To be familiar with and comply with relevant Trust, Operational, Personnel and Health and Safety procedures.
Arrange onsite maintenance including raising of new work requisitions for repairs via the Trust Estates department.
Provide cover for other Personal Secretaries as required.
Willingness to travel to other bases.
Ensure the provision/procurement of all stock and non-stock supplies for the services, ensuring receipt of all goods via Trust Procedures as appropriate and necessary.
Detailed job description and main responsibilities
To ensure the delivery of a comprehensive high quality secretarial and administrative service to different levels of senior management with Operational Service.
Person specification
GCSE English Grade C or new Grade 4
Essential
- GCSE Grade C or new Grade 4
- IT qualification/demonstrable experience.
Desirable
- Good standard of spelling and grammatical accuracy.
Organisational skills and abilities
Essential
- Can demonstrate that they can work well in both a team and independently
- Can demonstrate that they can be flexible when the workflow changes pace and can work to tight deadlines
- Can demonstrate that they can maintain professionalism even when the situations they are presented with are challenging at times.
- Can demonstrate excellent written and verbal communicational skills
Typing Qualification or equivalent typing experience.
Essential
- Typing Qualification (to RSA III standard) or equivalent typing or word processing qualification/demonstrable experience.
Desirable
- NVQ3 Business and Administration or equivalent.
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Applying for this NHS job
This advert is for Personal Secretary with Derbyshire Healthcare NHS Foundation Trust in Derby, Midlands, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 Pro rata. The contract type is Permanent: 22.5. The application deadline is 02 Jul 2026.
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