Personal Assistant/Senior Administrator to the IPC team

Job overview

This role is essential in underpinning IPC governance, operational delivery, and organisational compliance, enabling the clinical IPC team to focus on patient safety and infection prevention priorities.

The role also supports workforce and operational functions, including monitoring staff records, managing procurement and stock, and liaising with a wide range of internal and external stakeholders. In addition, the post holder contributes to the development and improvement of administrative systems and processes to enhance efficiency and support the delivery of IPC objectives.

The post holder is responsible for coordinating all administrative functions within IPC, ensuring that key processes such as meeting management, documentation, data reporting, and communication are delivered efficiently and to a high standard. This includes organising and minuting a wide range of internal and external meetings, tracking actions, and supporting service development and implementation of new procedures.

Main duties of the job

The IPC Personal Assistant/Senior Administrator provides comprehensive administrative, organisational, and coordination support to the Infection Prevention and Control (IPC) team. The role is central to ensuring the smooth running of IPC services, supporting governance, communication, and operational delivery.

Overall, the role underpins IPC governance and service effectiveness, enabling the clinical team to focus on reducing infection risks and maintaining patient safety across the organisation

Provide high-level administrative and secretarial support to the IPC team, including typing reports, correspondence, and maintaining confidential records.

Coordinate and minute a wide range of meetings (team, operational, and multi-agency), including tracking actions and supporting service development.

Act as a central coordination point for IPC, liaising with clinical teams, estates, facilities, and other stakeholders across the Trust.

Support operational functions, including workforce records, procurement, and stock management, ensuring smooth day-to-day service delivery.

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.  When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements.  Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact [email protected]