Personal Assistant

Job details

• Job reference: 252775
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 24/07/2026
• Job Type: Administrative Services
• Location: Dumfries and Galloway Royal Infirmary
• Employment type: Permanent
• Hours Per Week: 36
• Job posted date: 10/07/2026
• Employer (NHS Board): NHS Dumfries & Galloway
• Department: Administration Services

The Acute and Diagnostic Admin Team at NHS Dumfries & Galloway are seeking to recruit a motivated and highly organised individual to join our team.

This is an excellent opportunity for a proactive administrator to support the Management Team by providing high-level administrative support, ensuring key information is available to inform decision-making and maximise the effective use of management time.

The successful candidate will play a key role in supporting the smooth running of the service.Responsibilities will include:• Providing comprehensive administrative support to the Management Team• Ensuring timely and accurate preparation of information to support decision-making• Assisting with the coordination and supporting implementation/progression of initiatives• Liaising with a wide range of stakeholders, including Senior Managers, Medical staff and Administrative colleagues• Based at Dumfries & Galloway Royal Infirmary

We are looking for someone who:• Has experience working in a fast-paced office environment• Can quickly learn and adapt to complex systems and processes• Has excellent communication and interpersonal skills, with the ability to work effectively across multidisciplinary teams• Demonstrates strong attention to detail and organisational skills• Is able to prioritise workload and multitask effectively• Brings a positive, flexible and proactive ‘can do’ attitude

This is a varied and rewarding role, and the ability to manage competing demands while maintaining accuracy and professionalism is essential.

Why Join Us?You will be part of a supportive and dynamic team environment, contributing to key operational work within Acute and Diagnostic Services.

Informal EnquiriesFor further information or to arrange an informal discussion, please contact: Leisa McHattie 📞 01387 246246 Ext. 31342 📧 leisa.mchattie@nhs.scot

PLEASE NOTE ALL INTERVIEWS WILL BE CARRIED OUT IN PERSON AT DUMFRIES & GALLOWAY ROYAL INFIRMARY

INFORMATION FOR ALL CANDIDATES

To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages https://www.nhsdg.co.uk/workwithus/APPLICATION PROCESS - https://www.careers.nhs.scot/how-to-apply/application-process/

Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.

Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.

• Accessing Jobtrain - Users may experience issues if accessing Jobtrain via mobile phone, we recommend using a computer, laptop or tablet.
• Artificial Intelligence (AI) - Tools like ChatGPT or Copilot can be helpful when planning or preparing your application—but your responses must be written by you.Be authentic: Your application should genuinely reflect your own skills, experience, and motivations.Use AI appropriately: It’s fine to use AI for inspiration or to check spelling and grammar, but it shouldn’t write your answers for you.Why this matters: Applications that appear to rely on AI‑generated content may be withdrawn. By applying, you confirm that your answers are based on your personal knowledge and achievements.Tip: Think of AI as a support tool, not a replacement. We want to understand you, not an AI-generated version of you.
• CVs - DO NOT upload a CV as this will not be used for shortlisting purposes.
• Assessment Form - Within the application you are required to answer three questions giving you the opportunity to fully evidence why you are the ideal person for the job. Please ensure these statements are written by yourself and are unique to you. This section times out after 30 minutes. A tip is to build your reply on a Word document and copy and paste into Jobtrain. If you exceed the maximum amount of characters it will cut your text at this point, please check your information once copied and pasted.
• Once you have submitted your application form you will be unable to make any amendments.
• Posts close at midnight on the indicated date however please be aware that a vacancy may close early due to volume of applications, therefore you should not delay in submitting your application.
• If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
• Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.

DISCLOSURE SCOTLAND – Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now sees more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. If you would like to read more information please visit: Disclosure levels - mygov.scot

EQUALITY AND DIVERSITYNHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

PUBLIC PROTECTIONPublic protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

ADDITIONAL INFORMATION FOR INTERNATIONAL CANDIDATES

RIGHT TO WORK IN THE UNITED KINGDOMNHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.

WORK VISAIf you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visaIt is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsored BEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.

UNITED KINGDOM REGISTRATIONNHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies.Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC, GDC etc).