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Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for the detailed job description of the role.
Main duties of the job
Fantastic PA opportunity working within a friendly, busy team, working 50/50 between office and home. This is an interesting and varied role suited to someone who enjoys working on their own initiative, has excellent attention to detail and a focus on working efficiently and effectively, using technology (e.g., Copilot) where appropriate.
Detailed job description and main responsibilities
You’ll be involved in everything from juggling diary commitments to taking minutes, organising meetings to collating reports, preparing agendas and hearing packs to producing PowerPoints and mail merges and making the odd cuppa for guests. This is a busy role where the ability to plan and prioritise your time is key.
You’ll have exposure to confidential information, so it is important that you are sensitive to this. We’re ideally looking for someone who has done PA work before. Our current incumbent works 30 hours over 5 days, and this has worked well for their family and us. Organised and practical, you’re a team player and someone who thrives on multitasking. If this sounds like the role for you, we would love to receive your application.
Person specification
Qualifications
Essential
- Good standard of secondary education with English skills demonstrable to GCSE pass level or equivalent standard
- NVQ level 4 in business admin or equivalent level of experience gained in a fast paced PA/business support role Experience within an Acute Trust or other healthcare sector
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Knowledge and experience
Essential
- Experience working as a Personal Assistant or in business administration
- Demonstrated ability to work effectively both independently and as part of a team, using sound judgement and initiative.
- Ability to plan ahead, prioritise workloads and manage competing demands in a dynamic environment.
- Ability to use technology to improve efficiency and workflows, applies digital tools such as MS CoPilot to streamline administrative processes, create templates and automate tasks.
Desirable
- Experience within an Acute Trust or other healthcare sector
- Previous experience of working in a complex and busy environment
- Experience in a role requiring budget or financial sign-off
- Ability to create MS Forms
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Applying for this NHS job
This advert is for Personal Assistant with University Hospital Southampton NHS Foundation Trust in Southampton, South East, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 pa or pa pro rata. The contract type is Permanent. The application deadline is 06 Aug 2026.
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