Personal Assistant to Women and Children's Senior Leadership Team

Job overview

To act as Personal Assistant to members of the Women and Children’s Senior Leadership Team, liaising with various levels of personnel including operational staff, managers, matrons, clinical director and senior clinicians.

This post is a 12‑month Fixed term/ secondment opportunity, covering Maternity Leave and provides administrative and organisational support to ensure the effective running of the Senior Leadership Team.

The post holder will be expected to work accurately under pressure, with the ability to manage and prioritise own workload. The role involves providing and receiving complex, sensitive or contentious information, requiring tact, diplomacy and persuasive skills.

Main duties of the job

• The role provides confidential administrative support to the senior nursing team in Women and Children’s services.   • It involves managing diaries, organising meetings, preparing papers and taking accurate minutes.   • The post holder will keep office systems running smoothly, maintain personnel files and ensure training and appraisal records are up to date.   • They will handle sensitive information with care, work independently in a busy environment and prioritise tasks as demands change.   • The role also includes managing emails, documents and shared drives,  supporting day-to-day office needs and using initiative to solve problems  when required.

Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Candidate Job Pack