Personal Assistant to Director of Pharmacy

Job details

• Job reference: 252584
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 24/07/2026
• Job Type: Administrative Services
• Location: Dumfries and Galloway Royal Infirmary
• Employment type: Permanent
• Hours Per Week: 36
• Job posted date: 17/07/2026
• Employer (NHS Board): NHS Dumfries & Galloway
• Department: Corporate Pharmacy

We are looking for our new Personal Assistant to our Director of Pharmacy – could it be you? This post provides vital support for our Director of Pharmacy and the wider corporate pharmacy team at NHS Dumfries and Galloway.

You should be able to demonstrate that you have proven and comprehensive secretarial and administrative abilities and possess excellent communication and interpersonal skills. You should have a good work ethos, be organised, and be proficient in problem solving. You will be used to working on your own initiative and fully understand the importance of handling confidential material sensitively. You will be able to work with competing priorities alongside a variety of stakeholders whilst keeping a calm demeanour.

Knowledge of NHS policies, procedures and structures and experience in use of relevant electronic systems is an advantage but not essential. Some of the key responsibilities include efficient diary management, liaising with a range of colleagues from within and external to the organisation, organising meetings and generating and distributing associated paperwork, ensuring deadlines are met, dealing with Freedom of Information requests, overseeing document databases and facilitating timely reviews and updates. You will need to be experienced and proficient in the use of all Microsoft packages. You will need to be flexible, reliable, trustworthy, and enthusiastic and manage an extensive workload effectively with minimal guidance.

If you like the idea of a varied role where you can make a big difference to both patients and the whole organisation, we would love you to come and join our small but enthusiastic expert team.

The post is full time at 36 hours per week, working Monday to Friday. The post is based in Dumfries at Mountainhall Treatment Centre, however flexible working is possible. The post is advertised as full time however part time and job share working would be considered.

If you would like further information, please contact Nikki Holmes, Director of Pharmacy - nikki.holmes@nhs.scot

If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa

INFORMATION FOR ALL CANDIDATES

To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages https://www.nhsdg.co.uk/workwithus/APPLICATION PROCESS - https://www.careers.nhs.scot/how-to-apply/application-process/

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DISCLOSURE SCOTLAND – Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now sees more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. If you would like to read more information please visit: Disclosure levels - mygov.scot

EQUALITY AND DIVERSITYNHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

PUBLIC PROTECTIONPublic protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

ADDITIONAL INFORMATION FOR INTERNATIONAL CANDIDATES

RIGHT TO WORK IN THE UNITED KINGDOMNHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.

WORK VISAIf you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visaIt is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsored BEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.

UNITED KINGDOM REGISTRATIONNHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies.Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC, GDC etc).