Job overview
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
Band 3 People Services Administrator
1 x 20 hour post . 12 month Maternity Cover.
People Services has an exciting opportunity for an outstanding individual to work within the People Services Admin Hub. The Admin Hub provides administrative support for the People Services Business Partner team to ensure efficient service delivery.
The People Services directorate provides advice and transactional services to employees and managers across the organisation. If you would like to work in a customer friendly, quality focused service, within a collaborative and supportive team, this may be the job for you.
Main duties of the job
We are looking for an enthusiastic and hardworking administrator to provide professional and comprehensive advice to employees and managers on a range of People Services policies and procedures.
The role will require liaising with stakeholders across the Trust, reporting/analytics on policy and procedure compliance and high quality administrative support to the wider People Services Business Partner team. Candidates will require excellent organisation, communication and customer service skills.
Part of the role requires the use of web based systems, including ESR (Electronic Staff Record) and Microsoft Office applications. Full training on our systems will be provided.
The People Services Admin Hub operates during office hours, Monday-Friday.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Person specification
Qualifications
Essential
- Relevant NVQ level 3 (or equivalent) or relevant experience to NVQ level 3
- Knowledge of standard People Services Procedures
Desirable
- Essential IT Skills (EITS) or equivalent
Other Requirements
Essential
- Need to meet the travel requirements of the role.
- Willingness to work across sites if required.
Skills and Aptitudes
Essential
- Attention to detail
- Self-motivated with high standards for self and others
- Effective interpersonal skills and ability to communicate effectively both written/verbally in a friendly manner
- Ability to work within and support a wider team
- Computer literate and confidence to learn new IT systems
- Ability to work in a changing environment
Personal Circumstances
Essential
- Committed to personal and professional development
Knowledge and Experience
Essential
- Experience of working within an administration role
- Working within a team
- Production of accurate basic statistics
- Proficient in word processing
- Knowledge of all Microsoft Office packages
- Understanding of admin procedures
Desirable
- Understanding of legislation and best practice in relation to People Services issues/ employment
- Understanding of People Services policies and procedures
- Audio typing
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Applying for this NHS job
This advert is for People Services Administrator *Internal* with North Cumbria Integrated Care NHS Foundation Trust in Carlisle, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum, pro rata. The contract type is Fixed term: 12 months (Maternity Cover). The application deadline is 06 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (22 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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