People Flexi Bank - Administrator

Job overview

Looking for flexible work in the NHS?

The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organisations.

Why join the Flexi‑Bank?

Work flexibly – choose shifts that suit your lifestyle and availability

Access more opportunities – pick up shifts across mental health, community and acute care settings

Get paid fairly and on time – competitive rates and fast access to earnings through Stream

Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team

Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey

Surrey and Borders Partnership NHS Foundation Trust  is looking for someone who enjoys working in a busy and complex environment and is passionate about providing an excellent service for our children and young people.

Location: 18 Mole Business Park, Randalls Road, Leatherhead, KT22 7AD

Work Pattern: Monday, Tuesday, Thursday & Friday from 9Am to 5 PM ( 30 hours a week)

Main duties of the job

Surrey and Borders is looking for someone  to act as the administrative lead for the team ensuring day to day  supervision of band 3 administrators. Providing leadership, supervision and development to other members of the administration team.

Location: Bramdean Clinic, Worple Road, Staines, Middlesex, TW18 1ED

Working Pattern: Weekdays from 8AM to 4 PM

Detailed job description and main responsibilities

• Provide secretarial support to the team, as required, i.e. arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DCIQ etc.
• Monitor data quality of administrative input
• Monitor team annual leave requests and sickness absence for manager, as required
• Extract data from data warehouses
• Type up reports incorporating graphics and tables as required
• Book appointments on the patient record system for clinics and individual consultations
• Answer telephone calls and relay any messages in a timely manner
• Creating bespoke documents for the team, such as leaflets etc.
• Arrange team events, as required
• Take and transcribe a wide range of meeting minutes in an accurate and timely manner
• Receive and process referrals to the relevant clinician and system(s)
• Update case notes on patient record system as required
• General administrative tasks such as typing, copying, scanning, printing, laminating etc
• Provide support to team members in setting up rooms for meetings
• Check and book rooms for other team members upon request
• Scanning documents for uploading to patient record system
• Receive and respond to e-mails in an appropriate manner, forwarding where necessary
• Monitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department