Patient Communications Administrator

Job summary

Job title: Receptionist/Administrator Location: Chelston Hall Surgery, Torquay Salary: Up to £25,838 depending on experience Hours: 24 An exciting opportunity has arisen for an experienced administrator to join us at Chelston Hall Surgery in Torquay. We are looking for an enthusiastic, dedicated and highly motivated individual to join our forward thinking, dynamic team at Chelston Hall to enhance our team and help us further develop our philosophy of integrated multi-disciplinary working. We are a friendly practice serving the local community. Our list size is approximately 18,500 patients. Help us to deliver great primary care by improving access, outcomes and patient experience. At Operose Health, we delivery local primary care, at scale. It is our purpose to improve access, outcomes and patient experience. Our colleagues live our values and our empowered to be the best they can be for our patients, and each other because we CARE. Caring We listen and through compassion, understanding and a willin

Main duties of the job

An exciting opportunity has arisen for an experienced administrator to join us at Chelston Hall Surgery in Torquay. We are looking for an enthusiastic, dedicated, and highly motivated individual to join our forward-thinking, dynamic team at Chelston Hall. Our team is committed to enhancing our philosophy of integrated multi-disciplinary working within a friendly practice serving a local community of approximately 18,500 patients. The role involves responsibilities such as patient registrations, handling queries, sorting mail, scanning medical records, and providing admin support for the Flu team. We value employees who are capable of delivering great primary care by improving patient experience, access, and outcomes. We expect proficiency in customer care, basic computer skills, and the ability to work accurately under strict deadlines among other qualifications.

About us

Operose Health is a leading provider of primary care services known for its commitment to delivering excellent care by enhancing accessibility, outcomes, and patient satisfaction. At Operose Health, we focus on empowering our employees to perform at their best for the benefit of patients and our NHS partners. We pride ourselves on being caring and ambitious. Our inclusive atmosphere cultivates a resourceful environment where lifelong learning is encouraged, and employees go above and beyond to improve service quality. Through our strategic and innovative approaches, we consistently strive to transform the future of primary care, benefiting the communities we serve.

Details

• Date posted: 10 July 2026
• Pay scheme: Other
• Salary: £25,838 a year
• Contract: Permanent
• Working pattern: Part-time
• Reference number: 1525412653
• Job locations: Operose Health, Torquay, TQ2 6HW, United Kingdom

Job responsibilities

Job title:Receptionist/Administrator

Location:Chelston Hall Surgery, Torquay

Salary:Up to £25,838 depending on experience

Hours:24

An exciting opportunity has arisen for an experienced administrator to join us at Chelston Hall Surgery in Torquay.

We are looking for an enthusiastic, dedicated and highly motivated individual to join our forward thinking, dynamic team at Chelston Hall to enhance our team and help us further develop our philosophy of integrated multi-disciplinary working. We are a friendly practice serving the local community. Our list size is approximately 18,500 patients.

Help us to deliver great primary care by improving access, outcomes and patient experience.

At Operose Health, we delivery local primary care, at scale. It is our purpose to improve access, outcomes and patient experience. Our colleagues live our values and our empowered to be the best they can be for our patients, and each other because we CARE.

Caring

We listen and through compassion, understanding and a willingness to keep an open mind, we support and empower people to have a healthier future.

Ambitious

Through determination and our passion for transforming the patient experience, we continue to redefine and revolutionise the future of primary care.

Resourceful

Creative, agile, with a devotion for lifelong learning, we go above and beyond to improve the quality of our services.

Excellence

We strive to do the best we can do and be the best we can be for our patients, employees and NHS partners.

Main Responsibilities:

As a valued member of the Operose Health team, your key duties will include:

• Responsibility for patient registrations and deductions
• Receiving incoming telephone calls for general enquiry line during sickness or annual leave cover
• Actioning/chasing up queries and passing on calls
• Open and sort daily post (internal and external)
• Scanning of medical records
• Assistance with COVID vaccination administration
• Admin support for the Flu team during flu season
• Responding to patient emails and taking action when required
• Flexible cover for sick/annual leave e.g on reception
• Queries and applications for online services
• Dealing with online consultations, including replies and follow up
• Processing of BP monitoring forms.
• Process GP to GP electronic medical records
• Attach clinical letters to patient records and follow up on any action required
• Medical record summarisation
• Coding hospital letters.

Ideal Candidate:

What we look for in new colleagues:

• Reception or customer care experience is essential as well as an excellent communicator both spoken and written.
• Must have basic PC skills such as Word, Excel and email.
• Able to work within processes, procedures and maintain confidently and data security.
• Previous experience of working in the NHS is welcome but not essential.
• Able to work to strict deadlines
• Ability to work accurately and concisely with attention to detail
• A pleasant and calm telephone manner

Package Description:

How well support you:

• 27 days annual leave plus bank holidays pro rata.
• Access to our bespoke learning management system and annual formative clinical assessments to support competency development.
• The benefits of working with an at scale provider of primary care means that we lots of opportunities for our colleagues to specialise and develop.
• Car benefit scheme specialising in electric vehicles.
• Cycle to work scheme.
• Travel season ticket loans
• Discount cards.
• Employee wellbeing services including free yoga videos and employee wellbeing app.