Pathway Coordinator (Medical Secretary)

Job overview

An opportunity has arisen at the Florence Nightingale Community Hospital within the Dermatology department, for a part time (30 hours/week) Pathway Coordinator to join our secretarial team.

You will be part of an administration team of secretarial staff providing an efficient and professional medical secretarial service, within an established team of Clinicians.

You will need to be an enthusiastic and motivated team player with excellent communication and problem solving skills. You will require high levels of tact, diplomacy with the ability to prioritise your own workload effectively.

Responsibilities of this role cover a wide range of administration and secretarial duties including typing clinical correspondence, appointment scheduling, diary management and dealing with a wide range of telephone queries. A flexible approach to workload is essential.

Main duties of the job

You will have a broad range of administrative skills in particular:

• Previous secretarial or administration experience
• Ability to work independently and as part of a team
• An understanding of the 18-week RTT process
• Knowledge of the Trust Patient Access Policy
• Knowledge and familiarisation of medical terminology
• Excellent organisational and communication skills
• Knowledge of Word, Excel, Internet and email systems
• RSA II or equivalent qualification / equivalent experience
• NVQ level III Business and Administration or equivalent knowledge and skills
• Audio typing qualification or experience desirable
• Minute taking experience preferred but training can be provided

Closing date of applications: 19 August 2026

Interview date: 2 September 2026

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Skilled worker: Health and Care Visa | NHS Employers

Important visa information: Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on the Skilled Worker visa: Your partner and children - GOV.UK

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.