(Part-time) Perinatal Team Administrator

Job overview

Join Our Award-Winning Team at Bucks Perinatal Mental Health.

The Buckinghamshire Perinatal Mental Health Team is seeking a highly organised, empathetic, and self-motivated Team Administrator to join our award-winning team on a part-time basis working 15 hours per week working Tuesdays and Thursdays 9.00 to 17.00.

Why Join Us?

• Flexible Working: Enjoy a balanced hybrid work model with the flexibility to work from home and provide administrative support at the office.
• Work/Life Balance: We are committed to fostering a work environment that promotes mutual respect, dignity, and kindness. We believe in a learning culture and encourage a healthy work/life balance.
• Award-Winning Care: Our team won the South East Regional NHS Parliamentary Awards in 2020 for Excellence in Mental Health Care. Be part of a team that is dedicated to providing exceptional mental health care.

About Us:

The Buckinghamshire Perinatal Mental Health Team is a specialist community mental health service committed to delivering quality care. We provide a countywide service in Buckinghamshire, supporting mothers and babies to maintain and promote good mental health throughout pregnancy and the first postpartum year. Further information about our service is available through our website:

https://www.oxfordhealth.nhs.uk/buckinghamshire-perinatal-mental-health-service/

Main duties of the job

• Ensure the smooth operation of the team by managing various administrative tasks and offering secretarial assistance to support the delivery of quality care.
• Keep accurate and up-to-date diaries and records, manage incoming and outgoing correspondence, and handle telephone calls efficiently to support team communication.
• Prepare and type letters and reports, ensure clinical data is accurately updated, and manage the processing of referrals and discharges to maintain seamless patient care.
• Support data quality initiatives by using databases and spreadsheets to ensure accurate and reliable data management.
• Gather and maintain staff records, manage the ordering of stationery and supplies
• Carry out a range of general administrative tasks as directed by the management team to support the overall functioning of the team

Detailed job description and main responsibilities

The Band 3 Perinatal Team Administrator plays a key role in supporting the smooth day-to-day running of the service, managing their own workload within agreed guidelines. The postholder will act as one of the central points of contact, responding sensitively and efficiently to enquiries from patients, families, clinicians and external professionals. Responsibilities include coordinating referrals, discharges, appointments, maintaining accurate electronic patient records, and supporting data collection on care systems. The role also involves preparing correspondence and documentation, managing incoming communications, and providing flexible administrative support across the team to ensure high-quality, patient-focused care.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.