Paediatric Medical Secretary

Job overview

These are full-time Medical Secretary roles, working 37.5 hours per week.

You will support the existing medical secretaries  and the team leaders in providing a quality and efficient service to Paediatric  Consultants.

You will need to be a team player and will require high levels of organisation with the ability to prioritise your daily workload effectively and have a flexible approach to working alongside different members of the team or independently as required.

Responsibilities of this role cover a wide range of administration and secretarial duties including typing clinical correspondence, appointment scheduling, diary management and dealing with a wide range of telephone queries. A flexible approach to workload is essential.

Please Note

The interview will include a typing test

There will be an opportunity to state if you would prefer to support Trauma & Orthopaedics or General Paediatrics consultants at interview.

Main duties of the job

• You will need to be a passionate, driven and motivated team player with excellent problem solving skills.
• You will require high levels of tact, diplomacy together with time management skills and flexibility.
• You will be providing a comprehensive range of secretarial, administrative and waiting list support to the Paediatric Consultants & Team.
• Administration and clerical duties including typing of clinical correspondence, dealing with queries from parents/patients and other health professionals and escalating issues to the operational coordinator.
• Responsible for the managing and organising of your own workload, you must be a confident communicator and able to liaise with clinicians and clinical staff and be able to multi-task.

You will have a broad range of administrative skills in particular:

• Ability to work independently and as part of a team
• An understanding of the 18-week RTT process
• Knowledge of the Trust Patient Access Policy
• Knowledge and familiarisation of medical terminology
• Knowledge of Word, Excel, Internet and email systems
• Good keyboard skills
• Audio typing experience (desirable but not essential)

Closing date of applications: 25th May 2026

Interview date: 05th June 2026

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers