Job overview
A fantastic opportunity has arisen for a Personal Assistant (PA) to the Director of Education and Research (E&R).
This post is essential in providing high quality administrative and professional support to the Director and the wider Senior Leadership Team (SLT) across the E&R Directorate. The role is pivotal in ensuring the effective functioning of the Directorate through proactive diary management, coordination of meetings, and close liaison with both internal and external stakeholders.
A key element of the post is leading and supporting communication and engagement activity between senior leaders, managers, and their wider teams, ensuring clear, timely, and effective information flow across the Directorate. The post holder will be required to work with a high degree of autonomy, exercising sound judgement, confidentiality, tact, and discretion at all times.
The role demands excellent communication and digital skills, alongside proven experience of working in a fast paced environment, managing competing priorities, and supporting senior leaders. The post holder must be able to adapt to changing demands while maintaining high standards of accuracy, professionalism, and service delivery.
Main duties of the job
As a PA supporting the E&R Directorate this role will provide a comprehensive and customer focused executive level PA and administrative support service to the Director of E&R, Associate Directors for both Education and Research and the Senior Leader Team (SLT) across E&R including the Deputy Director of Education, Heads of Education and Head of Research.
The post requires excellent organisational skills, and requires the ability to work independently, frequently exercising tact, discretion, initiative, and judgement. As the PA across E&R you will often act as the first point of contact for the colleagues, stakeholders and the public, therefore, represent the Trust. The postholder must always project a professional and confident image and should demonstrate the Trust values in their behaviour and work. The postholder will be highly proactive and will use their initiative and judgement to manage the portfolios of work for the Director of E&R, Associate Directors for both Education and Research and the SLT across E&R whilst balancing urgent and important priorities.
For a comprehensive list of roles and responsibilities please review the job description and person specification.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Knowledge & Experience
Essential
- Experience of providing a PA service to a Senior Manager/Director and Senior Leadership Team.
- Proactive diary management and forward planning of workloads.
- Workload prioritisation and planning to ensure an efficient, high quality, customer focussed service.
- Experience of drafting complex reports and correspondence
- Experience of helping to establish, monitor and develop departmental systems and processes
Qualifications & Training
Essential
- Further education level office management or administration qualification, or equivalent experience.
- Good standard of general Education, including GCSE English and Maths at Grade C or equivalent.
- Advanced level use of IT systems such as Excel, Word, Access, MS Teams and Sharepoint
Personal Attributes & Skills
Essential
- Highly effective interpersonal, communication, verbal and influencing skills.
- Experience of working closely and communicating with senior management.
- Possess and display a high degree of tact, diplomacy and discretion.
- Able to work effectively on own initiative without procedural guidance.
- Able to liaise with stakeholders, external organisations and colleagues at all levels of the organisation
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Applying for this NHS job
This advert is for PA to Director of Education and Research with Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust in Doncaster, North East and Yorkshire, England. It is listed as a Band 4 Manager and corporate role. The advertised salary is £28,392 - £31,157 Pro Rata Per Annum. The contract type is 12 months (This position is fixed term for 12 months with the possibility to extend). The application deadline is 03 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (19 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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