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Job overview
This post is fixed term/secondment for 12 months from start date to meet the needs of the service.
If you are interested applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Ophthalmology are looking to recruit a Medical Secretary (Permanent, Full Time) to work as part of their team at University Hospital of Wales (UHW), Cardiff.
Working in a friendly team, our medical secretaries are an excellent resource within the service, ensuring consultants have all the administrative support they require including but not limited to audio and digital medical correspondence, organising and maintaining clinician diaries, receive and prioritise mail and liaising with patients and appropriate departments/hospitals.
Main duties of the job
To ensure the provision of a comprehensive effective Secretarial Service to the Consultant, working within the Ophthalmology service.
Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures.
Facilitating admin sessions to discuss waiting list/patient queries etc.
Carry out audio and digital typing duties associated with medical correspondence - approximately 6 clinic sessions a week.
Make and take telephone calls from patients, relatives , general practitioners, optometrists and takes appropriate action
Receives, opens and prioritises consultant and junior staff mail, identifying correspondence for which files, results etc should be obtained for the consultant and junior medical staff.
Ensures all investigation results are readily available for Consultant and junior medical staff and filed in correct case notes/ electronic open eye system.
Assist the medical records team in the co-ordination of the Consultant(s) weekly outpatient clinic(s).
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Experience
Essential
- Sufficient experience as medical secretary
- Knowledge of a wide range of secretarial procedures with a good working knowledge of Microsoft Office.
- Wide understanding of medical terminology.
- Good understanding of need for accurate data capture and reporting.
Desirable
- Experience of working in the NHS
- Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting.
Qualifiactions
Essential
- Good standard of general education and English grammar.
- Educated to GCSE Level or higher. NVQ 3 or equivalent experience.
- AMSPAR Diploma or equivalent experience.
Desirable
- Word processing and typing qualifications.
- Audio Typing Level II
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Applying for this NHS job
This advert is for Ophthalmology Medical Secretary with Cardiff and Vale University Health Board in Cardiff, Cardiff, Wales. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,819 - £31,626 per annum. The contract type is Fixed term: 12 months (from start date to meet the needs of the service). The application deadline is 09 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (03 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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