Occupational Health Administrator

Job overview

As a forward thinking and evolving Occupational Health service, passionate about supporting our NHS colleagues; we are looking for a motivated and enthusiastic administrator to join our team.

The post holder will assist the occupational health business manager in providing a comprehensive, efficient, and responsive administration service to the medical, nursing and physiotherapy staff of the Occupational Health & Wellbeing Service. You will be one of the first point of contact for those who access the service.

Main duties of the job

• To undertake a full range of secretarial and administrative duties in the department which requires understanding of processes and procedures within the department.
• To ensure accurate data entry in all computerized based OH records, updating and amending information promptly.
• To manage appointments in the appropriate diary for medical and nursing staff; and resolve any conflicting schedules.
• To retrieve and prepare Occupational Health Records for daily clinics for the Occupational Health Physician and Nurses; and type/proofread their reports and correspondence.
• To prepare and maintain Occupational Health Records for retention, service provision and storage using appropriate filing systems which are secure and protected.
• Deal sensitively with anxious individuals during telephone contact or in person and escalate to office manager where appropriate.
• Ensure the implementation of safe working practices at all times, identify, and report any untoward incident or hazard immediately.

Detailed job description and main responsibilities

For more detailed information, please read the job description linked below.

As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide.

Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees.

We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen.

Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients.  We welcome applications irrespective of people’s age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://join.humberhealthpartnership.nhs.uk/

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.