Occupational Health Admin Team Leader

Job summary

This vacancy is currently only open to internal applicants from Worcestershire Acute Hospitals NHS Trust.

An exciting opportunity has arisen for a committed, enthusiastic and highly motivated administration team leader to join our Occupational Health department. We are seeking an organised and proactive committed individual who will contribute to the positive, can do approach of our team.

You will be leading and supporting the Occupational Health team in delivering quality administrative services across the Worcestershire Acute Trust and also to its outside contracts.

As well as being part of the busy department, you'll be required to prioritise your own workload on a day-to-day basis. Excellent IT and communication skills are essential for this role, along with an exemplary telephone manner.

You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity. We require a strong communicator and dedicated team player. This is an excellent opportunity for someone with strong administrative skills who is interested in supporting staff health, wellbeing, and safety within a healthcare environment.

We can offer you a friendly and supportive work environment where your work is valued. If this sounds like the role for you then apply now or email us to find out more.

Main duties of the job

• Provide comprehensive administrative support to the Occupational Health team
• Manage appointment bookings, referrals, and clinic schedules
• Maintain accurate and confidential employee health records
• Respond to telephone and email enquiries in a professional and timely manner
• Support pre-employment health screening processes
• Process and track management referrals and reports
• Ensure compliance with data protection and confidentiality standards
• Assist with audits, data entry, and reporting requirements

The successful applicant will be based in the Working Well Centre covering office hours Monday to Friday. Travel to Coventry and Warwick is required.

Job responsibilities

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs.