Midlands Renal Operational Delivery Network Administrator

Job overview

The Midlands Renal Operational Delivery Network (ODN) has a history of working together with a broad multi-professional team and patients to ensure best outcomes for patients. As a speciality, we have produced a wide range of collectively approved, evidence-based guidelines for care.

The Midlands Renal ODN acts an expert consultative body on issues regarding the development and delivery of Renal services for the population of the Midlands.

An exciting opportunity has arisen to join the Renal ODN team as an administrator to cover maternity leave. We are looking for an enthusiastic, proactive and conscientious individual with excellent PA, administrative and organisational skills. The post holder will be a key point of contact for the ODN and will liaise with colleagues at all levels, and as such excellent written and oral communication skills are essential.

The role is mainly home based with remote working from our host trust UHCW, and as such the post holder will have minimum daily physical supervision, but supervision will be via virtual platforms such as MS Teams. There will also be regular face to face catch up's on site with the Renal ODN Team. The post holder will be required to visit other Trusts, organisations, or other external venues across the Midlands region to facilitate face to face meetings as necessary with the ODN team.  The role is vital to provide comprehensive administrative support in an organised, efficient and effective manner.

Main duties of the job

The Midlands Renal ODN is hosted by UHCW but the work programme is set by NHS England and NHS Improvement - Midlands. The team is formed of a Clinical Consultant Chair, (based at UHNM), the Midlands Renal ODN Manager and the Midlands Renal ODN Project Manager. The team engages with 9 adult Renal Units across the region and 2 paediatric renal units. We work closely with our clinical colleagues across 11 trusts in the Midlands who support us to deliver the work programme. We also have key links and work closely with the 11 Integrated Care Systems (ICS's) in operation across the Midlands.

Detailed job description and main responsibilities

• Manage the diary of both the Network Manager and the Network Project Manager.
• Help arrange and facilitate Network meetings, arranging venues and managing attendance.
• Producing agendas and taking and transcribing minutes daily.
• Collate and circulate papers to and from the network meetings.
• Collate and chase up actions and updates as required and logging of progress.
• Organisation and management of information and file repository for the Renal Network.
• Facilitates communication between the different clinical renal departments within the Midlands Renal Operational Delivery Network.
• To support clinical teams with the submission of mandatory data.
• Document and pursue action responses to assist compliance with deadlines.
• Utilise a range of work procedures and practices, using knowledge of full range of administrative systems, software programmes, specialised functional terms.
• Manage own workload and work independently, prioritising tasks within service need.
• Be able to work flexibly, to support Network actions.
• Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying knowledge in the workplace, including attending appropriate directorate briefings and meetings.
• Any other duties commensurate with the grade and in line with the requirement of the post.

For further details of the role please see the attached job description.

Please be advised that sponsorship is not eligible for this post.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Secondment will be considered for internal candidates – If you are successful after interview, you must obtain approval from your current line manager to accept the offer.