Job summary
Our wonderful Medical support secretary is going on Career Break for 6 months - are you the person to keep our team going?
If so please have a look at how you could help us and apply. Interviews will be in person at Estuary House, Newton Abbot on Friday 14th August 2026.
Job Purpose
The post-holder will be responsible for providing effective and efficient clerical and administrative support to an assigned Consultant, associated medical staff and the multi-disciplinary team where appropriate.
There will be an expectation you will be highly motivated, flexible and multi-skilled with excellent organisational skills. You will need to have a high standard of abilities using Microsoft Office packages and experience of using bespoke IT systems.
The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes. They will need to be able to work within a team effectively and share work streams where appropriate.
Main duties of the job
Key Responsibilities include:
- Comprehensive diary management and ensuring Consultant/associated team members are briefed and ready for meetings and appointments
- Transcribe comprehensive dictation from audio recordings into letters, reports, minutes or directly onto patient records
- Provide general administrative function for the Consultant, which will include being point of contact, writing detailed letters and reports for the Consultant and associated team to approve
- Collate and distributing reports/papers for meetings chaired by the Consultant/associated team and ensuring the agenda is sent out to report authors and attendees in advance
- Meeting administration: taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records
- Supporting the Consultant and team by ensuring that records are up to date on all staffing and patient systems and that items are dealt with quickly and efficiently on appropriate finance systems
Profile:
- Excellent planning and organisation skills
- Excellent attention to detail
- Enthusiastic and confident to challenge
- Takes pride in their work and consistently strives to produce work of the highest standard
- Experience of prioritising a varied and busy workload their own and that of the Consultant they support and using initiative
- Experience of working under pressure with the ability to work to and achieve deadlines.
About us
About Devon Partnership Trust
We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do
Our values
We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.
We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.
Details
- Date posted: 24 July 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year
- Contract: Fixed term
- Duration: 6 months
- Working pattern: Full-time
- Reference number: C9369-26-0519
- Job locations: Devon Partnership NHS Trust, Estuary House, Collett Way, NEWTON ABBOT, Devon, TQ12 4PH, United Kingdom
Job responsibilities
Please see attached person specification and job description for full details of the role and the duties required.
Person specification
Knowledge
Essential
- Evidence of continuing professional and personal development
- Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
- Working knowledge of a range of administrative procedures including diary management and arranging
- appointments
- Experience or understanding of creating electronic records, electronic filing systems
- Electronic data base management.
- Ability to manage diverse workload whilst dealing with frequent interruptions
- Ability to meet deadlines and to work under pressure
- Exceptional organisational skills and ability to prioritise
- Ability to work both independently and as part of a team
- Ability to provide a high standard of secretarial support for meetings e.g. organising, booking venues and minute
- taking
- Knowledge of our business and how it supports patient care
- Advanced Keyboard skills
Experience
Essential
- Excellent organisational skills.
- Proven administration skills including typing on Microsoft office packages to 40 WPM
- Ability to prioritise workload and adapt to change when required
- Experience of working as part of a team
- Experience of dealing with confidential and complex information
- Ability to take accurate formal and informal minutes
- Demonstrate good numeracy and literacy skills
- Experience of general office routine and filing systems
- Accuracy and attention to detail
Desirable
- Previous NHS experience of working in a Healthcare or Social Care administrative setting
- Experience of Audio transcription
- Experience of Mental Health environments
Qualifications
Essential
- Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience.
- GCSE English or equivalent
- Evidence of continuing professional and personal development
Desirable
- AMPSPAR or BSMA Certificate in Medical Terminology or equivalent qualification.
- ICDL (International Computer Driving License), or equivalent experience.
WhatsApp job alerts
Get instant WhatsApp alerts for Band 3 Medical Secretary roles in Exeter
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Medical Support Secretary with Devon Partnership NHS Trust in Exeter, South West, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25760.00 to £27476.00. The contract type is Fixed-Term. The application deadline is 06 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (24 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.