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Job requirements
Essential
34 listedRequirements the employer expects applicants to meet.
- Knowledge
An understanding of the principles of data quality to ensure that work generated within the Department is of a high standard, accurate and timely.
- Knowledge
Understanding of patient/customer focus.
- Knowledge
A detailed understanding of relevant Trust policies and procedures in particular the Complaints/PALS procedures.
- Knowledge
Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information.
- Knowledge
Understanding of relevant Trust standards and National Waiting Time Standards e.g. 5-day turnaround of clinical correspondence, 18-week wait for patients.
- Knowledge
Using different IT systems to make an assessment of where a patient is in their pathway and the resulting steps required to progress that patient through their journey
- Knowledge
An understanding of medical careers and junior doctor rotation
- Experience
Experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secretary
- Experience
Co-ordinating and managing a team workload; delegating and prioritising tasks as required to allow for the delivery of a high-quality service for patients while at times adhering to tight deadlines. Where not readily available the post holder will be expected to acquire the relevant skills associated with this duty within six months of commencing their post. (essential)
- Experience
Supervisory skills to support and manage the workload of a small group of staff. Where not readily available the post holder will be expected to acquire the relevant skills associated with this duty within six months of commencing their post.
- Experience
Previous healthcare experience
- Personal Qualities
Team working
- Personal Qualities
Organisational and time management skills
- Skills and Abilities
Using a variety of Microsoft office packages including word, excel and PowerPoint and e mail
- Skills and Abilities
Using Trust based information systems such as PAS
- Skills and Abilities
Diary management
- Skills and Abilities
Organising and administrating meetings
- Skills and Abilities
Prioritising and managing workload to meet deadlines.
- Skills and Abilities
Supervisory skills
- Skills and Abilities
Managing multiple and complex diary schedules to provide a service that meets demand
- Skills and Abilities
Organising and administrating meetings including the ability to take minutes
- Skills and Abilities
Direct contact with patients either face to face or by telephone
- Skills and Abilities
Using patient information systems such as PAS and other relevant systems such as PPM
- Skills and Abilities
Using other Trust based information systems such as PPM for a variety of purposes e.g. reporting or patient pathway management
- Skills and Abilities
Interpreting simple reports
- Skills and Abilities
Organising travel
- Skills and Abilities
Using Trust based information systems such as PPM and where relevant Mosaic
- Qualifications and Training
Audio typing/word processing skills (RSA III) or equivalent experience
- Qualifications and Training
GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths
- Communication and Interpersonal Skills
Customer care skills - verbal and oral to support dealing with patient queries
- Communication and Interpersonal Skills
Ability to deal with patients/customers either face to face, or over the phone in an appropriate and supportive manner
- Communication and Interpersonal Skills
Tact and diplomacy in handling sensitive and confidential information
- Communication and Interpersonal Skills
Ability to communicate sensitively with a wide range of people including patients, using tact and diplomacy
- Communication and Interpersonal Skills
Interpersonal and communication skills
Desirable
Not listed in the available specification.
Job summary
We are looking for an enthusiastic, organised, and proactive Senior Medical Secretary to join our Paediatric Liver and Renal team at Leeds Children's Hospital.This is an exciting opportunity for an experienced medical secretary or administrative professional to play a key role in supporting consultants, clinicians, and the wider multidisciplinary team in delivering outstanding patient care.
Working in a busy and rewarding environment, you will provide comprehensive secretarial and personal assistant support, manage patient pathways, coordinate complex diaries, oversee clinical correspondence, and help ensure patients receive timely and efficient care throughout their treatment journey.
Main duties of the job
As a senior member of the administrative team, you will supervise and support a small team of medical secretaries and clerical staff, helping to maintain high standards of service delivery while driving continuous improvement in administrative processes.
You will also act as the service MDT Co-ordinator, supporting data quality initiatives, producing reports, and ensuring accurate clinical data is maintained for both internal and external stakeholders.
The successful candidate will have excellent organisational, communication, and prioritisation skills, with experience of working in a healthcare administrative or medical secretarial environment. You will be able to work independently, manage competing demands, and build effective working relationships with patients, families, clinicians, and colleagues across the organisation.
If you are passionate about delivering excellent patient-centred services and are looking for a varied and rewarding role within a specialist paediatric service, we would love to hear from you.
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Details
- Date posted: 05 October 2026
- Pay scheme: Agenda for change
- Band: Band 4
- Salary: £28,392 to £31,157 a year
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 002273
- Job locations: Leeds General Infirmary, Leeds, West Yorkshire, LS1 3EX, United Kingdom
Job responsibilities
For questions about this job, contact:
Name: Stacey Boardman
Position: Business Manager
Email: staceyboardman@nhs.net
Shortlisting Date: 19th October
Interview Date: week commencing 2nd November 2026
Why you should join our Team
Leeds Children’s Hospital covers 27 medical and surgical specialties and is one of the largest specialist children's hospitals in the country. We have over 20 inpatient wards, employ over 800 nurses and last year held over 170,000 outpatient appointments and treated over 25,000 surgical patients both electively/non-electively.
What you will bring to the role
The successful candidate will provide comprehensive secretarial and administrative support to consultants and the wider clinical team within the Paediatric Liver and Renal Service. They will be responsible for managing patient pathways, coordinating clinics and appointments, monitoring waiting times, handling patient and family enquiries, and ensuring clinical correspondence is processed within Trust standards.
The post holder will also supervise a small team of medical secretaries and clerical staff, support service improvement initiatives, coordinate multidisciplinary team (MDT) data management, and work closely with clinicians and managers to ensure the smooth running of the service and the delivery of high-quality patient care.
Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our Trust values
The Leeds Way is working together to support each other and deliver the best possible care to patients.
We are….
Responsible Open and Honest One Team Kind
Our Trust priorities
Our purpose: Excellent, safe and sustainable care for every patient every time
Our priorities:
People Improvement and Innovation Partnerships Outcomes
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
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Applying for this NHS job
This advert is for Medical Secretary/MDT Co-ordinator with Leeds Teaching Hospitals NHS Trust in Leeds, England. It is listed as a Band 4 Medical secretary role. The advertised salary is £28392.00 to £31157.00. The contract type is Permanent. The application deadline is 18 Oct 2026.
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