Medical Secretary/Admin Worker

Job summary

22.5 hours per week - fixed term until 19 July 2027

We at the Enhanced Mental Health Team West are looking for a temporary administrative assistant. The post is based at Kendray hospital & the successful candidate will provide a comprehensive & confidential administration support for the team including the consultant psychiatrist.

The successful candidate will be part of an admin team & assist in general administrative duties & will have some face-to-face interactions with our service users, visitors & other clinical staff within the James Barnes Centre.

We are a small and family friendly team; The post holder will be expected to work between the hours of 9-5 Monday to Friday, we offer flexibility and a healthy work life balance is promoted in the team.

If you would like to discuss any of this above, please call or email the team manager, Shani Robinson.

The hours for this post are 22.5 hours. Ideally worked over 3 or 4 days.

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.

We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.

Main duties of the job

Essential organisational skills to be able to plan practitioners diary and arrange meetings.

Minute taking

Excellent customer service/telephone skills to enable to manage the busy phonelines to the service.

This role is part of a wider Admin Team, and crucial to be able to use your own initiative and also work as part of a team.

Maintain organisation of room bookings held at James Barnes Centre.

You must have an ability to be flexible and a willingness to adapt to change in order to meet the demands of the post.

You must have excellent verbal & written communication skills and have good interpersonal skills.

Good general organised administrative skills to follow admin processes

Experience of electronic client clinical systems are advantageous but not essential as training will be given.

All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

Job responsibilities

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.