Medical Secretary

Job details

• Job reference: 257012
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 19/10/2026
• Job Type: Administrative Services
• Location: Victoria Hospital
• Employment type: Permanent
• Hours Per Week: 15.00
• Job posted date: 05/10/2026
• Employer (NHS Board): NHS Fife
• Department: Secretarial Services, Acute Services Medical Directorate

An exciting opportunity has arisen for an enthusiastic and organised Medical Secretary to join our busy administrative team at Victoria Hospital for 15 hours per week to be worked over 2 days.

The successful candidate will provide a high-quality secretarial and administrative service in support of Consultants and clinical teams, helping to ensure the smooth and efficient delivery of patient care. This is a varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

Applicants should have previous experience in a secretarial or administrative role and demonstrate strong communication and interpersonal skills. You should be proficient in audio typing and have a good working knowledge of Microsoft Office applications, particularly Word and Excel. An understanding of NHS waiting times is essential, and experience of NHS systems and processes would be advantageous.

We are looking for a motivated and adaptable individual who can work effectively both independently and as part of a team. You should be committed to delivering a high standard of service and possess the communication and English language skills required to undertake the role safely and effectively.

Informal Enquiries: Kerry Thomson, Admin & Secretarial Services Manager, ASMD TEL: 01592 643355 extension 21386Salary is pro rata for part time hours if applicable

A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme Prior to appointment.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

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