Job overview
We are looking for an enthusiastic and motivated individual to join our Team as a Relief Medical Secretary within the Obstetrics and Gynaecology Department as Maternity cover for 12 months fixed term. Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Obs and Gynae Consultants and wider clinical teams.
This post is full time Monday - Friday.
This post will be based at Wansbeck General Hospital but the post holder may be required to work at other sites within the Trust.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received
Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made.
Main duties of the job
- The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.
- Knowledge of IT packages and their applications is essential. Support on the use of the T-Pro software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.
Detailed job description and main responsibilities
- Responsible to Senior Secretary’s.
- Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence.
- Provide comprehensive secretarial service to consultant(s) and their team.
- Manage diaries, arrange/minute meetings, communication with GPs & patients.
- Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
- Support effective utilisation of OP clinic capacity.
- Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs.
- Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues.
- Resource management – ordering of supplies & equipment.
- Support the O&G Psychology when required
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This advert is for Medical Secretary with Northumbria Healthcare NHS Foundation Trust in North Shields, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Fixed term: 12 months (Mon - Fri). The application deadline is 09 Jun 2026.
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