Medical Secretary

Job overview

"Previous candidates need not apply"

Medical Secretary - Band 3 - Full Time 37.5 HPW

We are looking for an organised, motivated, and experienced Medical Secretary to join our busy Gynaecology team. This is an exciting opportunity to provide high-quality administrative and secretarial support to consultants and clinical teams within a fast-paced department.

The successful candidate will play a key role in ensuring the smooth coordination of patient pathways, clinic administration, and communication between patients, clinicians, and multidisciplinary teams.

Main duties of the job

The post holders must have extremely good computer and communication skills, as well as being a team player and have the ability to use their own initiative. Being an extremely busy department, the ability to work under pressure and be able to prioritise changing workloads is absolutely essential for this role.

Previous secretarial/administrative experience is essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.

Detailed job description and main responsibilities

*Responsible for processing clinic letters/test result letters general correspondence, and other tasks required by the department *Receive, sort and prioritise daily correspondence. *Monitor waiting lists proactively . *Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department. *Photocopying/filing and other administrative duties to ensure the efficient running of the office. *Prioritise sometimes conflicting department requirements, independently of, or with consultants and other secretarial support to meet deadlines – i.e. 5 day turnaround for clinics. *Organise meetings, including the booking of rooms as necessary, for the clinicians and their teams as required. *Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection. *To provide secretarial cover and undertake general office duties as necessary within the department. *To effectively deal with incoming mail for clinicians. *Such other reasonable duties, appropriate to a Band 3.