Job requirements
Essential
9 listedRequirements the employer expects applicants to meet.
- Personal Qualities
Able to work on own initiative
- Personal Qualities
Acts to support and enable effective team work
- Personal Qualities
Able to lead a small team
- Essential Qualifications
GCSE or Equivalent Maths and English
- Essential Qualifications
RSA Level 3 Typing or equivalent
- Knowledge, Skills, Experience
Secretarial Background
- Knowledge, Skills, Experience
Previous experience working in a Health Care environment.
- Knowledge, Skills, Experience
Experience of working with Medisec, iPortal and Careflow systems.
- Knowledge, Skills, Experience
Good Communication Skills
Desirable
Not listed in the available specification.
Job overview
At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.
The post holder is required to provide comprehensive secretarial, waiting list management and administrative support to medical and nursing staff within a specialty team. The post holder will assist medical and nursing colleagues in the organisation of the specialty team workload, communicating appointment and admission related information to patients/carers. The post holder will be compliant with the Patient Access Policy, RTT Pathways and Divisional requirements in terms of inpatient and outpatient waiting list management. The post holder will be responsible for the supervision of the administration team.
Main duties of the job
- Supervision of the administrative team
- Secretarial support to the clinical teams
- RTT pathway management
- Diary management
- Waiting List management
- Point of contact for patients via telephone
- Close working with other departments to ensure the smooth running of the department
Detailed job description and main responsibilities
Team Leader/ Medical Secretary.
To Lead a team of Medical Secretaries and provide comprehensive secretarial support.
See attached Person Specification and Job Description for further details and above.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for Medical Secretary with University Hospitals of North Midlands NHS Trust in Stoke-on-Trent, England. It is listed as a Band 4 Medical secretary role. The advertised salary is £28,392 - £31,157 per annum. The contract type is 5 months (End Date of Fixed Term Contract is 31.03.27). The application deadline is 25 Oct 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (09 Oct 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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