Job summary
Permanent position, Part time - 32 hours per week
An exciting opportunity has arisen for a highly motivated and enthusiastic individual to join the Specialist Surgery team at Rotherham General Hospital as a Part-time Medical Secretary. Following the retirement of a valued member of staff, we are seeking an organised and proactive individual with excellent communication and administrative skills to support our busy clinical team.
The successful candidate will provide secretarial support to the Oral and Maxillofacial department, including the transcription of a high volume of clinical correspondence and administrative support for patients on an elective admission pathway.
We are a small, friendly, and supportive team seeking a motivated individual who works well independently and as part of a team. Applicants should have excellent interpersonal and communication skills, a good standard of IT literacy (including Windows-based systems), and RSA II or equivalent experience.
Main duties of the job
Transcribe audio files to produce a high volume of clinical letters, reports, and other correspondence within agreed timescales.
Provide accurate minute-taking duties on a rota basis.
Assist with the administration of patients on an elective admission pathway, from pre-operative assessment through to admission and day surgery discharge.
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility.GOV.UK www.gov.uk
All band 2 roles are not eligible for sponsorship. The trust no longer supports HCSW band 3 roles with sponsorship
Details
- Date posted: 23 July 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year Pro rata/per annum
- Contract: Permanent
- Working pattern: Part-time, Flexible working
- Reference number: C9165-26-07-004
- Job locations: The Rotherham NHS Foundation Trust, Moorgate Road, Rotherham, S60 2UD, United Kingdom
Job responsibilities
Please see attached the job description and person specification for the full details about the role and the responsibilities.
Person specification
Knowledge
Desirable
- Knowledge of the Data Protection Act
Experience
Essential
- Demonstrable experience working as a medical secretary or typist including medical audio transcription
- Current experience of Microsoft word processing and spreadsheet packages
- Demonstrable experience of Meditech
Desirable
- Minute-taking experience
Qualifications
Essential
- GCSE English (or equivalent), Grade C/Level 4 or above
Desirable
- Word processing, RSA III typing or equivalent or working towards
- ECDL, Clait or equivalent
Personal Attributes
Essential
- Ability to work under pressure in a busy environment
- Ability to manage and prioritise a varied workload and to work to deadlines
- Excellent interpersonal and communication skills.
- Ability to work as part of a team
- Flexible working attitude
- Good telephone manner
- Attention to detail and accuracy
- Ability to meet deadlines
- Confidentiality
Have you been referred to apply under the Widening Participation Agenda?
Essential
- If so, please provide the name of the organisation that referred you to enable us to validate and track your application
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Applying for this NHS job
This advert is for Medical Secretary with The Rotherham NHS Foundation Trust in Rotherham, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 to £27,476 a year. The contract type is Permanent. The application deadline is 02 Aug 2026.
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