Job details
- Job reference: 252354
- Salary: Band 4 (£31,537 - £34,303)
- Job closing date: 04/09/2026
- Job Type: Administrative Services
- Location: Aberdeen Royal Infirmary
- Employment type: Permanent
- Hours Per Week: 24
- Job posted date: 21/08/2026
- Employer (NHS Board): NHS Grampian
- Department: Oral and Maxillofacial Surgery
Oral & Maxillofacial Surgery, Medical Secretary, Band 4, 24 Hours, Permanent
The Medical Secretarial Service have a vacancy for a Medical Secretary to join the Oral & Maxillofacial Surgery Team at Aberdeen Royal Infirmary. This exciting opportunity would be ideal for an experienced secretary or administrator looking to expand on their existing knowledge or move in to the medical secretarial team.
The post
The post holder will work as part of the Medical Secretary Team in the Oral & Maxillofacial Surgery Department at ARI to provide secretarial and administrative support to a large team of Consultant Surgeons and their medical and nursing staff.
This is a very busy but rewarding post in a fast based specialty with a high volume of cancer patients. The post holder will be responsible for booking theatre lists, diary management, answering patient queries, and management of the awaiting results system alongside other administrative and PA tasks.
Hours of work are negotiable with the successful candidate between the hours of 8am and 5pm Monday to Friday. The post is part-time at 24 hours per week.
What we love to see
The ideal candidate should have previous Medical Secretary experience or experience in a similar role such as Legal Secretary, PA, or Team Secretary. You should have experience of scheduling of appointments/diary management, and excellent interpersonal and organisational skills. The ability to touch type with experience of transcription of documents from audio files is also essential. Knowledge of medical terminology and NHS experience in an administrative role would be advantageous, but not essential.
Who we are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge to various other medical, surgical, and clinical services, or over time developing in to supervisory, training, or management roles.
Diversity and inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all background and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the job description and only apply if you meet all of the essential criteria.
For informal enquiries please contact Lorraine Young, Assistant Secretarial Services Manager, at lorraine.young3@nhs.scot. Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered.
This post may close early due to volume of applications.
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Applying for this NHS job
This advert is for Medical Secretary with NHS Grampian in Aberdeen Royal Infirmary, GB. It is listed as a Band 4 Administrative and IT role. The advertised salary is £31,537 - £34,303. The contract type is Permanent. The application deadline is 04 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (21 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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