Medical Secretary

Job details

• Job reference: 252017
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 22/07/2026
• Job Type: Administrative Services
• Location: Beckford St
• Employment type: Fixed-term or Secondment
• Hours Per Week: 36
• Job posted date: 15/07/2026
• Employer (NHS Board): NHS Lanarkshire
• Department: Health Improvement

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

The Medical Secretary will provide comprehensive secretarial and administrative support to the Lanarkshire Weight Management Service, with Particular focus on the Anti-Obesity Medication and Specialist Weight Management expansion, designed to expand on existing service provision for identified patient groups, with the overarching aim of improving health and reducing health inequalities.

Providing assistance to the Team, developing processes, disseminating information, monitoring accuracy and implementing remedial systems and where appropriate, support clerical, non-clinical and clinical staff.

Please refer to the Role Profile for more specific details of the post.

Please note this is a fixed term post. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

In this key role, you will:

• Provide a high quality secretarial and administrative service for the Consultant/Associate Specialist, Nurse Specialist Teams, PAM Practitioner to ensure efficiency in patient care.
• Responsible for the audiotyping (touch-typing, shorthand typing) of clinical correspondence, ensuring these are typed within agreed timescales.
• Responsible for maintaining a pending system for all results and ensuring these are seen by the appropriate consultants.
• Deal with telephone and face to face inquiries from all staff groups, patients, relatives, carers, providing information, directing and prioritising queries as appropriate, to ensure efficiency and effectiveness of service delivery.

What You'll Bring:

• HNC/SVQ lll in Secretarial Studies/Business Administration or equivalent experience.
• Understanding of a range of work procedures, some of which are non­ routine requiring an intermediate level of theoretical knowledge.
• Knowledge of the range of secretarial procedures which includes advanced keyboard skills.
• Proficient in use of software systems.

What we Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Annual Leave - 35 days including public holidays
• Generous NHS pension scheme
• Annual incremental salary progression
• Paid sick leave increasing with length of service
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

For informal discussion, please contact Fiona Gallagher, Assistant OSM on fiona.gallagher@lanarkshire.scot.nhs.uk

If you have any questions about the recruitment process or require support with your application, contact Jessica Murphy, Recruitment Administrator on Jessica.Murphy@lanarkshire.scot.nhs.uk

Interested?

Full details about the role are provided in the attached Job Description and Person Specification.

Please review our Application Guidance which explain key information including closing dates, amendments, right‑to‑work requirements, sponsorship eligibility and important points to be aware of before submitting your application

You can also learn more about working with NHS Lanarkshire by viewing our Information Pack

Unless otherwise stated, the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

This advert may close early if we receive a high number of applications, so we encourage you to apply early.