Medical Secretary

Job overview

To provide a comprehensive medical secretarial service to consultant and/or group of medical staff and other clinical staff in an efficient and timely manner

Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Available as a fixed term contract

Main duties of the job

Provide and deliver a high standard of full secretarial service to the Consultant and/or group of clinical staff using a varied range of work procedures

Detailed job description and main responsibilities

• Prioritise own workload including the typing of clinics, discharge summaries and medical reports.
• Ensure effective communication with all members of the multi-disciplinary team.
• Sort and deal with all correspondence, keeping a satisfactory record and filing system
• Collate results with patient casenotes, ensuring that they are seen and actioned promptly by the relevant clinician.
• Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines.
• Maintain an up to date diary for the Consultants / team, inform relevant staff of cancelled and reduced theatre and outpatient sessions due to Consultant leave,  junior doctors leave,  on-call commitments, CME, Audit and Directorate meeting.
• To obtain hospital casenotes and x-rays from both within the Trust and external agencies when required by the Consultant and/or team.

8.To ensure that the casenotes and x-rays are traced accurately using PiMS and CRIS at all times and retuned to Health Records in a timely manner. To raise hospital casenotes as necessary, ensuring that accurate and full details are entered onto PiMS in line with the Trust’s AGN for health records

• Required to cover for other colleagues during annual leave/sickness or peak workloads.
• Arrange patient admissions as directed by the Consultant/team, taking into account clinical priority ensuring that any relevant investigations or pre-assessment appointments are booked.

Please see JD and PS for further details.