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Job requirements
Essential
20 listedRequirements the employer expects applicants to meet.
- Skills
Using Microsoft office packages including word, excel and PowerPoint
- Skills
Prioritising and managing workload to meet deadlines (essential)
- Skills
Use of patient information systems, such as PAS.
- Skills
Using patient information systems such as PAS (essential) and PPM (desirable) or the ability to quickly develop this knowledge in a short time frame.
- Skills
Liaising with a variety of sources to provide information when required
- Skills
Interpersonal and communication skills.
- Skills
Ability to work as part of a team.
- Skills
Use of tact, diplomacy and sensitivity with wide range of people and in various situations.
- Skills
Ability to deal with enquiries in an appropriate and supportive manner.
- Skills
Ability to deal with sensitive and emotive information.
- Skills
Organisational skills and time management.
- Knowledge
A broad understanding of medical terminology and its use within clinical correspondence
- Knowledge
Understanding of customer care principles.
- Knowledge
Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information.
- Knowledge
Understanding of relevant Trust standards and other NHS waiting time standards e.g. 5-day turnaround of clinical correspondence, 18-week wait for patients
- Experience
Secretarial experience (essential)
- Experience
Previous healthcare experience
- Personal Qualities
Adaptability and willingness to learn skills associated with the role as may be required
- Qualifications and Training
Audio typing/Word Processing Skills RSA II or equivalent experience
- Qualifications and Training
GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2) in English and Maths
Desirable
3 listedAdditional qualities the employer would prefer.
- Skills
Use of PPM and other department-relevant systems e.g. Mosaic
- Skills
In some specific cases additional system knowledge would be considered desirable e.g. using Mosaic within the Oncology & Physics teams.
- Experience
Dealing with internal and external enquiries originating from a variety of sources including but not limited to: staff in other Departments, patients, staff in GP surgeries (desirable)
Job summary
An exciting opportunity has arisen to join the Haematology Department at Bexley Wing, St James's Hospital, as a Medical Secretary. We are recruiting for two full-time vacancies (37.5 hours per week) to support the Haematology, Haemophilia, Thrombosis and VTE services.
Main duties of the job
Working closely with Consultants, medical staff, specialist nurses and the wider multidisciplinary team, you will provide high-quality secretarial and administrative support, including audio typing, proofreading clinical correspondence, coordinating MDT meetings, managing patient pathways and maintaining accurate patient records.
The successful candidates will have excellent organisational and communication skills, with experience of secretarial or administrative work, audio typing and Microsoft Office applications. Knowledge of patient administration systems, such as PAS/PPM, is desirable. This is an excellent opportunity to join a supportive team committed to delivering high-quality, patient-centred care to patients across Leeds and beyond. Please note: A proofreading and audio typing assessment will form part of the interview process
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Details
- Date posted: 02 October 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 002254
- Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom
Job responsibilities
For questions about this job, contact:
Name: Elizabeth Brown
Position: Patient Services Co-ordinator
Email: elizabeth.brown14@nhs.net
Phone number: 01132067957
Shortlisting Date: 15th October 2026
Interview Date: 29th October 2026
Why you should join our Team
Key duties
- Provide comprehensive secretarial and administrative support to Consultants, medical staff and specialist nurses.
- Audio type, type and proofread clinical correspondence to a high standard.
- Coordinate MDT meetings, including preparation of paperwork and minute taking.
- Respond to enquiries from patients, healthcare professionals and external organisations.
- Maintain accurate, confidential patient records in line with Trust policies.
- Use Trust IT systems, including PAS/PPM and Microsoft Office applications.
- Prioritise workloads effectively to meet departmental deadlines and service targets.
- Liaise with multidisciplinary teams to support the delivery of high-quality patient care.
- Provide cross-cover for colleagues during periods of absence.
- Undertake additional administrative duties as required to support the needs of the service.
- Contribute to a positive team environment, working collaboratively with colleagues to support service delivery and continuous improvement
What you will bring to the role
The Haematology Department is based within the Bexley Wing at St James’s University Hospital, one of the UK's leading centres for the treatment and management of malignant and non-malignant blood disorders. The service provides specialist care across a wide range of conditions, including haematological cancers, haemostasis and thrombosis, haemophilia, and venous thromboembolism (VTE), serving patients from Leeds and the wider Yorkshire region.
We are committed to delivering high-quality, patient-centred care and supporting patients throughout their healthcare journey.
The service forms part of the Oncology Clinical Service Unit (CSU), which includes Haematology, Medical and Clinical Oncology, Specialist Palliative Medicine, Breast and Endocrine Surgery, Thoracic Surgery and Gynaecological Oncology. Together, we provide expert care in a supportive and inclusive environment, dedicated to improving the health and wellbeing of patients across Leeds and beyond
About Leeds Teaching Hospital NHS Trust
Our Trust values
The Leeds Way is working together to support each other and deliver the best possible care to patients.
We are….
Responsible Open and Honest One Team Kind
Our Trust priorities
Our purpose: Excellent, safe and sustainable care for every patient every time
Our priorities:
People Improvement and Innovation Partnerships Outcomes
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
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Applying for this NHS job
This advert is for Medical Secretary with Leeds Teaching Hospitals NHS Trust in Leeds, England. It is listed as a Band 3 Medical secretary role. The advertised salary is £25760.00 to £27476.00. The contract type is Permanent. The application deadline is 16 Oct 2026.
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