Medical Secretary

Job details

• Job reference: 249978
• Salary: Band 4 (£31,537 - £34,303)
• Job closing date: 28/07/2026
• Job Type: Administrative Services
• Location: Victoria Hospital
• Employment type: Permanent
• Hours Per Week: 30.00
• Job posted date: 16/07/2026
• Employer (NHS Board): NHS Fife
• Department: Secretarial Services, ASMD

We require an experienced Medical Secretaries to join our team, to provide professional and comprehensive administrative and secretarial service to Consultants and teams.

You should have proven secretarial and administrative experience and possess excellent communication, organisational and problem-solving skills. You should be a competent audio typist with a working knowledge of Microsoft Word and Excel. Knowledge of NHS waiting times is essential; knowledge of NHS systems and processes would be an advantage.

You are required to be a flexible and motivated individual, with the ability to work on your own or as part of a team. A level of English language competency and communication skills necessary to perform this role safely and effectively is also required. For informal enquiries please contact Kerry Thomson, Admin & Secretarial Services Manager on 01592 643355 ext 21386

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

A requirement of this post is to become a member of the Disclosure Scotland Scheme Prior to appointment.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We require an experienced Medical Secretaries to join our team, to provide professional and comprehensive administrative and secretarial service to Consultants and teams.

You should have proven secretarial and administrative experience and possess excellent communication, organisational and problem-solving skills. You should be a competent audio typist with a working knowledge of Microsoft Word and Excel. Knowledge of NHS waiting times is essential; knowledge of NHS systems and processes would be an advantage.

You are required to be a flexible and motivated individual, with the ability to work on your own or as part of a team. A level of English language competency and communication skills necessary to perform this role safely and effectively is also required. For informal enquiries please contact Kerry Thomson, Admin & Secretarial Services Manager on 01592 643355 ext 21386

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

A requirement of this post is to become a member of the Disclosure Scotland Scheme Prior to appointment.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.