Medical Secretary

Job overview

Permanent |Part Time 21.15hrs per week

An exciting opportunity has arisen to join the Trauma & Orthopaedics Department within the Surgery and Critical Care Group at Sheffield Children’s.

You will deliver administrative support to the clinical team, serving as an important liaison between the Trust, patients, GPs, and healthcare professionals. Responsibilities include managing correspondence, updating patient records, coordinating investigations, booking appointments, preparing medical documents, and supporting meetings and training for new colleagues.

About You: You will be comfortable engaging with others in verbal and written formats, understand patient confidentiality requirements, and be proficient in IT systems and office software.

If you are conscientious and committed to providing great administrative support, we would love to hear from you!

Main duties of the job

Reporting into the Service Coordinator, your responsibilities will include:

• Provide efficient administrative support to the clinical team
• Manage incoming mail and action on correspondence
• Respond to enquiries from patients, GPs, consultants, and external bodies
• Update patient records, ensuring accuracy
• Type medical correspondence, clinic letters and medico-legal reports
• Coordinate investigations and follow-up work for the clinical team, presenting results to clinical staff
• Help with meetings, including minute-taking and providing administrative support
• Help prepare medical documents such as discharge summaries and ensure appropriate documentation storage
• Support inductions for new colleagues, allocate tasks to support staff, and arrange necessary resources like interpreters

Detailed job description and main responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.

*** This role has been assigned the occupation code 4211 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes

Please note: We do not offer visa sponsorship for part-time roles and Band 2 roles.

Diversity Statement

At Sheffield Children's, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected]. Together, we're building a workplace where everyone belongs.

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