Job overview
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Applications are invited for a Medical Secretary in the ENT Department: The post holder will provide an efficient administration service to support the medical secretary team. The role will involve working closely with administrative, other secretarial, nursing and medical colleagues to providing a comprehensive secretarial support service. The post holder will be required to undertake audio typing of clinical letters, discharge summaries and other annotation and medical records handling, filing and other administrative tasks. You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively. Previous medical administration experience would be advantageous, but is not essential. Experience of working in a busy office environment is desirable.
Main duties of the job
To support the co-ordination of the administration arrangements to provide a high quality supportive secretarial service to the consultant, medical and nursing team.
To work independently and be accountable for organising/prioritising own workload to ensure deadlines are achieved. To support the facilitation of the patients along a defined pathway.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Applicant requirements
Welsh language skills are desirable
Person specification
Skills
Essential
- Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
- Proficient in use of Microsoft office applications.
- Experienced in planning organising and prioritise own workload
Desirable
- Minute-taking skills.
Knowledge
Essential
- Evidence of Continual Personal development.
Experience
Essential
- Knowledge of a range of administrative processes.
- Experience of working in a busy office environment.
Desirable
- Experience of working within the NHS.
Qualifications
Essential
- NVQ Business Administration L3 or equivalent experience.
- RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
Desirable
- AMSPAR – City & Guilds L3.
- NVQ Customer Service L3.
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Applying for this NHS job
This advert is for Medical Secretary with Betsi Cadwaladr University Health Board in Glan Clwyd Hospital. It is listed as a Band 3 Administrative and IT role. The advertised salary is £26,813 - £27,890 per annum, pro rata. The contract type is Permanent: Monday - Friday. The application deadline is 31 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (24 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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