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Job overview
The Cellular Pathology department is looking to recruit a Senior Medical Secretary to carry out data entry and general secretarial work under the direction of the Office Manager. The successful candidate will be joining our office team supporting scientists and doctors in a modern laboratory. Our facilities are close to underground and DLR services. The laboratory is UKAS and HCPC accredited. Our commitment to supporting continuing professional development is evidenced by an excellent training record.
For an informal discussion please contact Ruhena Choudhury-Office manager on 0203 2460172
Main duties of the job
The main purpose of this role is to participate in ensuring the comprehensive delivery of administrative services within Cellular Pathology. This involves being an active and supportive member of the departments administrative and clerical team, ensuring a smooth and effective service.
In summary, the post holder will ensure:
- Efficient Multidisciplinary Team meeting preparation
- Accurate and timely transcriptions of reports
- Support the coordination of workflows and deputise in the absence of the office manager
- Support the maintenance and development of SOPs for the department
- Support the training and development of new staff members
- Provide general office support to staff within the service
- Ensure all databases are updated for audits and learning
- Deal with telephone and email queries
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person specification
Other
Essential
- Able to undertake housekeeping duties.
- Able to perform required duties with any appropriate aids or adaptations.
- Ability to work on own initiative and take routine decisions.
Desirable
- Ability to share knowledge and engage others in project.t
- Flexible approach to service needs.
Skills
Essential
- Typing speed of over 55 WPM
- Good IT skills including Microsoft Word and Office..
- Good interpersonal skills.
- Ability to follow written and verbal instructions.
- Ability to communicate with staff at different levels of the organisation.
- Ability to prioritise workload, innovate & work as part of a large team to meet.
Desirable
- Experience with databases
- Touch typing skills.
Knowledge
Essential
- Excellent written and verbal communication skills.
- Knowledge of medical terminology, anatomy and histopathology terminology.
- Ability to use Microsoft Word, PowerPoint, Excel spreadsheets and Access databases, including the extraction of data by queries and the preparation of reports.
Desirable
- Previous pathology-based administrative work experience.
Experience
Essential
- Previous experience of working in an NHS environment.
- Worked in an office environment typing medical content.
- Dealing with telephone enquiries.
Desirable
- Previous computing experience or VDU work.
- Good working knowledge of cellular pathology processes.
Qualifications
Essential
- GCSE Passes in English and Maths at C grade or equivalent
- Typing Qualification.
- Medical terminology or equivalent experience
Desirable
- GCSE standard attained in other science subjects or equivalent.
- AMSPAR Qualification.
- Leadership Qualification i.e. ILM3.
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Applying for this NHS job
This advert is for Medical Secretary with Barts Health NHS Trust in London, London, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £34,186 - £37,389 per annum inc. The contract type is Permanent. The application deadline is 30 Jul 2026.
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