Job overview
The purpose of this job is to be responsible for providing a full secretarial and PA service to the Medical Division. The role involves working for Consultants and their team, typing clinical correspondence, reports, etc using the digital system, general administrative duties within the Respiratory team, but there may need to be flexibility in working through Division as service needs require.
Main duties of the job
- To provide a comprehensive secretarial service to consultants, visiting consultants, junior medical doctors and clinical nurse specialists.
- To supervise and take responsibility for assistant medical secretaries and departmental clerk.
- To ensure all referrals are date stamped with date of arrival and entered on to waiting list daily.
- To monitor e-Referral system daily, print referrals for Consultant’s approval, accept/change referrals as appropriate.
- To ensure all referrals are graded by consultant and appointments booked according to clinical need, in chronological order adhering to clinic booking rules.
- To ensure EPR (Electronic Patient Record System) data is correct at all times adhering to 18 week waiting time guidance.
- To be responsible for Waiting List management for inpatients and outpatients adhering to the 18 week pathway and 62 day pathway.
- To be responsible for registering new patients, as required.
- To be responsible for completing weekly data quality validation reports and validating Waiting Lists ensuring there are no breaches, including the PPV (Patient Pathway Validator)
- To arrange outpatient appointments and inpatient TCI (to come in) dates on EPR.
- To be responsible for the diary management of clinics ensuring that all slots are fully utilised.
Detailed job description and main responsibilities
To view role requirements and role responsibilities in full, please view the Job description and person specification attached to this vacancy in the supporting documents.
Person specification
Experience
Essential
- Previous secretarial experience or equivalent
- Diary Management
Desirable
- Previous NHS/healthcare experience
Education & Qualifications
Essential
- Good general education and GCSE in English and Mathematics or equivalent
- Secretarial Qualification or relevant experiance
Desirable
- RSA Stage 3 Typing/Word Processing or equivalent
Skills, Knowledge & Abilities
Essential
- Medical Terminology
- Good organisational skills
- Ability to meet tight timelines and deadlines
Desirable
- Knowledge of Health Records
WhatsApp job alerts
Get instant WhatsApp alerts for Band 4 Medical Secretary roles in Hereford
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Medical Secretary - Respiratory with Wye Valley NHS Trust in Hereford, Midlands, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 pa pro rata. The contract type is Permanent. The application deadline is 06 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (22 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.