Job overview
The Division of Surgery and Cancer Services would like to invite applications for a Band 3 Medical Secretary within Ophthalmology.
The post will be based at Doncaster Hospital; however there may be a requirement to work on other sites includes Bassetlaw and Mexborough on occasion
This is a permanent, full and part time positions available preference will be discussed at interview. The role will support the Ophthalmology teams to ensure the smooth running of the offices.
The post holders will work as a Medical secretary team to provide effective and efficient support to clinical teams, maintaining robust systems in place for administrative management of patient pathways.
Main duties of the job
The post holder will be responsible for checking, monitoring and progressing all aspects of the patient pathway in line with clinical instruction and in accordance with national and local waiting times, liaising directly with the consultant and delegated members of the consultant team, using information reports to assist
They will have expert knowledge of the various patient pathways which include the 18 weeks Referral to Treatment (RTT) rules and ensure application of this knowledge, promoting best practice amongst peers and offering guidance for clinical teams. They will work closely with other members of the clinical admin teams, Team Leaders and the Data Quality Team to ensure consistent approaches are applied to RTT validation
They will have skills in all areas of administrative functions to enable them to support the patient pathway, using Standard Operating Procedures (SOP’s) to ensure that functions of the role are carried out correctly and consistently within given timescales
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Knowledge & Experience
Essential
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Experience of working within a busy/demanding environment. E.g. multi-disciplinary team
- Demonstrable working knowledge of Microsoft packages including Word
Desirable
- Knowledge of Referral to Treatment Patient Access Policies and Procedures
- Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment
Qualifications & Training
Essential
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- RSA III or NVQ III or suitable equivalent level administrative qualification
- ECDL or equivalent qualification / demonstrable experience
Desirable
- Business Administration Level II Apprenticeship
Personal Attributes & Skills
Essential
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self-motivated and with a positive approach to work
- Team Player with a professional approach to work and colleagues; able to develop good working relationships
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Applying for this NHS job
This advert is for Medical Secretary - Ophthalmology with Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust in Doncaster, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 Pro Rata Per Annum. The contract type is Permanent. The application deadline is 08 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (24 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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