Medical Secretary - Ophthalmology

Job overview

An exciting opportunity has arisen for an experienced medical secretary to join the St Paul's Ophthalmology Team at LUHFT based in Aintree University Hospital.

The successful candidate must be able to undertake all administrative duties including diary management, be well organised, plan own workload and work on own initiative working to strict guidelines, both individually and as part of the wider team.

You will be expected to be a team player and to cover for your colleagues during absences

Main duties of the job

To provide a comprehensive secretarial service to consultants and speciality teams including the following:

Transcribing (audio typing) letters on behalf of the clinical team and arranging appropriate follow up arrangements.

Managing the creation, reduction and cancellation of clinic templates on behalf of clinicians.

Liaising with all service users (patients, GPs, other Trusts) via the telephone and email, relaying messages to clinicians and responding to queries in a timely manner.

To manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on Trust system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow-up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.

Other general administration duties relevant to the role as listed in the job description

Detailed job description and main responsibilities

To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians

Operate an effective filing system to manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on Trust system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.

Support consultants in non-clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings.

Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of Resident Doctor leave, as it could have an effect on the service.

Organise and maintain consultants admissions. Liaise and work closely with the Waiting List Team to add patients to the waiting list, as appropriate, ensuring lists are updated and patients contacted. Liaise with waiting list office, theatres, anaesthetic department and ward as appropriate.

Type transcription of clinical correspondence and documentation. Type discharge summaries as appropriate. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.