Medical Secretary in Obstetrics and Gynecology

Job overview

This post is a Fixed Term/ Secondment until  20/10/2027 to cover maternity leave . If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

This opportunity is to join the Obstetrics and Gynecology Team at Glangwili General Hospital.  Applications are invited from efficient and suitably qualified individuals for the post of a full time Band 4 Medical Secretary within the Obstetrics and Gynecology Team based at Glangwili General Hospital, Carmarthen on a fixed term basis.

Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.

Main duties of the job

You will undertake a broad range of administrative and secretarial duties, including the receipt and distribution of correspondence, audio transcription, and the preparation of highly sensitive letters and reports, ensuring strict confidentiality is maintained at all times. The role also involves the accurate operation of the Health Board’s patient database systems.

The successful candidate will be expected to demonstrate exceptional organisational skills, alongside a flexible and adaptable approach to an evolving workload. The ability to work independently, exercise sound judgement, and apply tact and diplomacy in a professional healthcare environment is essential, as are well-developed communication skills.

Applicants must possess demonstrable experience in the use of Microsoft Word, Excel, PowerPoint, and email systems. Proven secretarial expertise, including advanced audio typing skills, is required, together with a sound understanding of medical terminology.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on  05/06/2026