Medical Secretary - Gastroenterology (INTERNAL)

Job overview

An exciting opportunity has arisen to join the Gastroenterology department as a Medical Secretary.

We are looking for someone who has a professional approach to work and colleagues, has the ability to prioritise and organise their own workload and has excellent communication skills.

Main duties of the job

• Maintain Consultants electronic diaries, showing outpatient clinics, endoscopy lists, ward cover, GI bleed rota, study leave and annual leave, as well as an electronic diary for all other visiting Consultants, Junior Medical Doctors and Clinical Nurse Specialists.
• To be responsible for completing the weekly patient UGI Cancer Escalations in accordance with the 28 day Faster Diagnosis Pathway.
• To action long waiting patients from the Patient Tracking List to avoid breaches.
• To supervise and take responsibility for the Assistant Medical Secretaries and Departmental Clerk.
• To ensure every patients pathway is up to date on Maxims EPR in accordance with the RTT Pathway.
• To be responsible for completing weekly data quality validation reports (i.e. WVT Reporting Tool) and validating Waiting Lists ensuring there are no breaches.
• Organise meetings, agendas, venues, take minutes as required, book Medical Reps, for the weekly service meeting and education sessions, keep records of such, ensuring the team are fully aware of such meetings.
• As above, be responsible for the Inflammatory Bowel Disease MDT Meeting and the Hepatology MDT Meeting; sending out agendas to all relevant Clinicians (including UGI Surgeons/Colorectal Surgeons), obtaining patient investigations prior to the meetings, taking the minutes, distributing the minutes, ensuring every patient is actioned accordingly.

Detailed job description and main responsibilities

To view role requirements and role responsibilities in full, please view ‘supporting documents’ linked to this vacancy.

To support internal mobility and retain organisational knowledge, this vacancy may be prioritised for colleagues awaiting redeployment matching.