Job overview
Medical Secretary - Cardiology
**Internal Applicants Only**
The purpose of this job is to be responsible for providing a full secretarial and PA service to the Cardiology Department.
The role involves working for Consultants and their team, typing clinical correspondence, reports, etc using the digital system, general administrative duties within the Cardiology team, but there may need to be flexibility in working throughout the Medical Division as service needs require.
Main duties of the job
- To provide a comprehensive secretarial service to consultants, visiting consultants, junior medical doctors and clinical nurse specialists.
- To supervise and take responsibility for assistant medical secretaries and departmental clerk.
- To ensure all referrals are date stamped with date of arrival and entered on to waiting list daily.
- To monitor e-Referral system daily, print referrals for Consultant’s approval, accept/change referrals as appropriate.
- To ensure all referrals are graded by consultant and appointments booked according to clinical need, in chronological order adhering to clinic booking rules.
- To ensure EPR (Electronic Patient Record System) data is correct at all times adhering to 18 week waiting time guidance.
- To be responsible for waiting list management for inpatients and outpatients.
- Understanding and adherence to the Trust’s Patient Access Policy, with particular focus on RTT and cancer performance standards.
- To support and participate in the introduction and development of AI transcription systems.
Detailed job description and main responsibilities
To view all further job description and main responsibilities, please view the attached person specification and job description.
Person specification
Experience
Essential
- Previous secretarial experience or equivalent
- Previous experience dealing with the public
- Diary Management
Desirable
- Previous NHS/healthcare experience
- Previous experience with using AI transcription IT systems
Personal attributes
Essential
- Ability to work on own initiative without close supervision
Education & qualification
Essential
- Good general education and GCSE in English and Mathematics or equivalent
- Secretarial Qualification or relevant experience
Desirable
- RSA Stage 3 Typing/Word Processing or equivalent
Skills, knowledge and abilities
Essential
- Ability to effectively communicate both orally and in writing with a wide range of people
- Ability to deal with situations tactfully
- Good organisational skills
- IT knowledge and computer skills
- Ability to meet tight timelines and deadlines
Desirable
- Medical Terminology
- Knowledge of Health Records
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Applying for this NHS job
This advert is for Medical Secretary - Cardiology (INTERNAL) with Wye Valley NHS Trust in Hereford County Hospital. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 Per Annum Pro Rata. The contract type is 6 months (6 Month fixed term contract). The application deadline is 02 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (19 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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